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Library management system tenders and contracts

UK public sector, covering 600+ buyer sites

79 contracts awarded in the 24 months to 12 October 2026

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Updated 12 October 2026 · compiled by BidSkim Limited · How we count

Library management system contracts ,

79 contracts across the UK, of any size

Recently awarded

The latest library management system contracts awarded

Awarded 11 September 2026

CSP26828 - Summon content discovery service subscription

UK Research and Innovation (UKRI)
£14k
Awarded 4 September 2026

Automated library stock management system

North Somerset Council · South West
£29k

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Who wins · 24 months to October 2026

Ex Libris (UK) Limited won the most library management system contracts

It also won the most by value. Each dot is one contract, coloured by who bought it.

,
CouncilsNHS and healthSchools and collegesOther public bodies
RankContractorContracts won, by buyerContractsValue wonBuyersShare
1 Ex Libris (UK) Limited
North West · See every contract
11£25.3m11
2jointCivica
Yorkshire and the Humber · See every contract
10£4m10
2jointSirsiDynix
London · SME · See every contract
10£546k9
4 EBSCO
East of England · See every contract
6£783k6
5 OPEN FIFTH LIMITED
Yorkshire and the Humber · SME · See every contract
5£1.7m5
6jointAxiell
Yorkshire and the Humber · See every contract
4£860k4
6jointEducation Software Solutions
North East · SME · See every contract
4£786k4
8 PTFS Europe
London · SME · See every contract
3£123k3
9jointThird Iron
Wales · SME · See every contract
2£895k2
9jointClarivate
London · See every contract
2£153k1

14 more library management system contractors ranked. See the full ranking →

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Who buys

64 buyers awarded library management system contracts

Contracts with a published value in the last 24 months, from the type of buyer to the size of the contract.

Councils28 contractsNHS and health2 contractsSchools and colleges28 contractsOther public bodies18 contractsUnder £100k40 contracts · median £43k£100k to £1m28 contracts · median £193k£1m or more8 contracts · median £1.6m
Councils28 contractsNHS and health2 contractsSchools28 contractsOther18 contractsUnder £100k40 contracts£100k to £1m28 contracts£1m or more8 contracts
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11 buyers bought library management system more than once in the last 24 months

Each dot is a buyer, by how many library management system contracts it awarded in the last 24 months.

53 buyers1 contract8 buyers2 contracts3 buyers3 or 4 contracts0 buyers5 or more contracts
53 buyers18 buyers23 buyers3 or 40 buyers5 or morecontracts awarded

See who they are and when they usually buy →

Few and big, or many and small

Each dot is a buyer: how many library management system contracts it awarded against what they were worth. The busiest and biggest are named.

CouncilsNHS and healthSchools and collegesOther public bodies
£10k£100k£1m£10m£100m123Library management system contracts awardedFEW AND BIGMANY AND SMALLCardiff UniversityThe Education AuthorityBritish LibraryNottingham Trent Univers…University of Bedfordshi…UK Shared Business Servi…Ministry of Justice
£10k£100k£1m£10m£100m123Library management system contracts awardedFEW AND BIGMANY AND SMALLCardiff UniversityThe Education AuthorityNottingham Trent Univ…University of Bedfordshi…UK Shared Business Servi…Ministry of Justice

Top buyers by contracts awarded

RankBuyerContractsValue
1British Library
See every contract
4£2.8m
2University of Bedfordshire
See every contract
3£160k
3UK Shared Business Services (UK SBS)
See every contract
3£71k
4Nottingham Trent University
See every contract
2£2.4m
5Ministry of Justice
See every contract
2£660k
6West Northamptonshire Council
See every contract
2£209k
7Bath Spa University
See every contract
2£160k
8London Metropolitan University
See every contract
2£153k
9North Lincolnshire Council
See every contract
2£127k
10UNIVERSITY OF DERBY
See every contract
2£85k
Prices

Half of library management system contracts are worth less than £84k

Every contract with a published value, on a log scale, coloured by who bought it.

CouncilsNHS and healthSchools and collegesOther public bodies
£10k£100k£1m£10m£100mMedian £84k
£10k£100k£1m£10m£100mMedian £84k
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The 10 biggest contracts hold 78% of the money

Coloured by who bought it.

  1. Cardiff UniversityEx Libris (UK) Limited · 30 Jun 2025£18.3m
  2. The Education AuthoritySOFTLINK EUROPE LTD · 25 Jul 2025£4.4m
  3. British LibraryEx Libris (UK) Limited · 20 Nov 2024£2.7m
  4. STAR ProcurementCivica · 22 Aug 2025£1.8m
  5. University of EdinburghWinner not published · 11 Aug 2026£1.3m
  6. Nottingham Trent UniversityWinner not published · 4 Sep 2026£1.2m
  7. Nottingham Trent UniversityEx Libris (UK) Limited · 4 Sep 2026£1.2m
  8. NHS EnglandOPEN FIFTH LIMITED · 22 Sep 2026£1.1m
  9. Cambridgeshire County CouncilCivica · 15 Dec 2025£985k
  10. JiscThird Iron · 20 Oct 2024£750k
Where and when

Yorkshire and the Humber awards the most library management system contracts. March and June are the busiest months.

Contracts by region and by month awarded. Click a region to filter the page.

6611656London 954331
FewerMore contracts
ONDJF3MAM6JJASONDJF9MAM7JJASO
ONDJF3MAM6JJASONDJF9MAM7JJASO
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See the regions as a table
RegionContractsValue
Yorkshire and the Humber11£4.5m
London9£312k
North East6£1.3m
North West6£3.4m
East Midlands6£2.7m
East of England6£1.4m
West Midlands5£1.1m
South East5£1.2m
South West4£175k
Wales3£18.5m
Scotland3£1.6m
Northern Ireland1£4.4m
Often bought with library management system
Transport safety consultancyRoad markings
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Deadlines

Half of library management system tenders close within 31 days of being published

Each dot is a library management system tender published across the UK in the last 24 months, by how many days it was open. 45% closed within a month. Spot one a week late and 23% of the time to respond has gone.

0 days714211 month456070+Median 31 days
0 days714211 month456070+Median 31 days
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Key findings
  • 31 days

    is how long the typical library management system tender is open, from publication to deadline.

    Median of 11 UK library management system tenders published in the last 24 months.
  • 78%

    of the money is in the 10 biggest library management system contracts.

    Of 76 contracts with a published value.
  • 48%

    of library management system contracts are won by SMEs.

    As recorded by the buyer, on 63 award notices.
  • 32%

    of library management system contracts are awarded in March and June.

    25 of 79 contracts.

Questions

How many library management system contracts does the UK public sector award?

79 in the 24 months to 12 October 2026, from 64 public buyers.

How long are library management system tenders open for?

The median library management system tender is open for 31 days from publication to deadline.

How much is a typical public sector library management system contract worth?

The median is £84k, and 74% are worth less than £250k.

Who wins the most public sector library management system contracts?

Ex Libris (UK) Limited won the most (11), and the most by value (£25.3m).

What is included

The core system for public and academic libraries: cataloguing, circulation, membership and discovery.

  • Public library management system
  • Academic library software (Ex Libris)
  • Library discovery and federated search

What is not included

  • Self-service and RFID -> it.lob.library-self-service
  • E-lending content -> it.lob.library-digital-content
  • Reading lists -> it.lob.reading-list-management
  • Museum and archive catalogues -> it.lob.museum-and-archive-collections