008809 - Schools Biometric EPOS & Nutritional Analysis Solution

Newcastle City Council
North East
Open procedure
2 September 2025 to 31 August 2028

The contract covers two lots: an electronic catering management and payment system featuring biometric, pin pad, and contactless POS hardware with school system integration, and a nutritional analysis software solution for allergen management, menu costing, and compliance with school food standards. The system requires ongoing maintenance and the ability to interface with external manufacturer databases for nutritional data.

Open the official notice

Awarded value: £305k; As published
Published: 26 March 2025
Awarded: 2 September 2025; Civica and CRB Cunninghams Ltd
Contract length: 36 months; Ends 31 August 2028

What the contract covers

Solution supply and support contract

Provision of integrated school catering management, electronic point of sale systems, and nutritional analysis software for educational catering services.

Electronic catering management and payment system for schools incorporating EPOS, school-system interfaces, payment options, meal management and point-of-sale hardware
Nutritional analysis and menu management software solution for school catering

Lot	Estimated value	SMEs
Lot 1	Not stated	Not stated
Lot 2	Not stated	Not stated

Terms and requirements

Contract type: Solution supply and support contract
Procedure: Open procedure
Initial term: 36 months
Extensions: 12 months + 12 months
Longest it can run: 60 months
Contract dates: 2 September 2025 to 31 August 2028
Certifications asked for: None stated
Lots: 2
Suitable for SMEs: Not stated
Category: Services
CPV codes: 30000000, 48000000, 72000000, 55000000

Services in this contract

School payments, cashless catering and parent communicationsMain service£189k typicalSchool electronic catering management, EPOS and payment system

Lifecycle

Published
26 March 2025
Contract awardedto Civica and CRB Cunninghams Ltd
2 September 2025
Contract starts
2 September 2025
Contract ends
31 August 2028

The buyer

Newcastle City Council

Type: Locked
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Recorded value: Locked
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Cashless catering contracts, 24 months: Locked

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The suppliers

Civica

Contracts won, 24 months: Locked
Value won, 24 months: Locked

CRB Cunninghams Ltd

Contracts won, 24 months: Locked
Value won, 24 months: Locked

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Cite this contract

Link: https://bidskim.com/tender/319964/008809-schools-biometric-epos-and-nutritional-analysis-solution
Buyer reference: 8809
Open contracting ID: ocds-h6vhtk-04f8e9
Last checked: 5 November 2026

Newcastle City Council. 008809 - Schools Biometric EPOS & Nutritional Analysis Solution. Contract award, 26 March 2025. BidSkim, https://bidskim.com/tender/319964/008809-schools-biometric-epos-and-nutritional-analysis-solution (accessed 5 November 2026).