Catering purchasing service, (including a products management system)

University of York
Yorkshire and the Humber
Open procedure
1 September 2026 to 31 August 2029

The contract covers the end-to-end procurement process for catering supplies across 10+ university restaurants, cafés, and student accommodation outlets. The service includes the provision of a digital platform for menu and recipe management, inventory control, online ordering, and financial administration including invoice management. The supplier is responsible for supplier relationship management, annual price reviews, and ensuring adherence to public procurement and financial regulations.

Open the official notice

Awarded value: £20m; As published
Published: 21 May 2025
Awarded: 8 April 2026
Contract length: 36 months; Ends 31 August 2029

What the contract covers

Services contract

Provision of a fully integrated catering purchasing service and digital stock management system for multi-site university hospitality operations.

Catering purchasing service which maximises value for money whilst delivering an integrated, customer-focused service
Catering and stock management system which includes menu and recipe management, inventory and procurement and financial administration including summary billing

Terms and requirements

Contract type: Services contract
Procedure: Open procedure
Initial term: 36 months
Extensions: 36 months + 24 months
Longest it can run: 96 months
Contract dates: 1 September 2026 to 31 August 2029
Certifications asked for: None stated
Lots: 1
Suitable for SMEs: Not stated
Category: Services
CPV codes: 48100000, 79400000

Services in this contract

Catering consultancy and tender supportMain service£34k typicalOutsourced catering purchasing service from specification to supplier relationship management

Lifecycle

Published
21 May 2025
Contract awarded
8 April 2026
Contract starts
1 September 2026
Contract ends
31 August 2029

The buyer

University of York

Type: Locked
Contracts, 24 months: Locked
Recorded value: Locked
Typical contract: Locked
Catering consultancy contracts, 24 months: Locked

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Contact details

Email: Locked
Website: Locked
Address: Locked

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Cite this contract

Link: https://bidskim.com/tender/322039/catering-purchasing-service-including-a-products-management-system
Buyer reference: UY PROC 1203
Open contracting ID: ocds-h6vhtk-051a1e
Last checked: 5 November 2026

University of York. Catering purchasing service, (including a products management system). Contract award, 21 May 2025. BidSkim, https://bidskim.com/tender/322039/catering-purchasing-service-including-a-products-management-system (accessed 5 November 2026).