Purchase of a Schools Management Information System

Caerphilly County Borough Council
Wales
Open procedure
1 April 2027 to 31 March 2032

A cloud-based management information system (MIS) platform designed to support statutory and legislative educational requirements across primary, secondary, 3-18, special schools, and pupil referral units. The solution must consolidate administrative functions into a single platform to minimize reliance on third-party add-ons, ensuring full compliance with Welsh educational standards and regulations.

Open the official notice

Awarded value: £1.4m; As published
Published: 5 September 2025
Awarded: 1 May 2026; Arbor Education
Contract length: 60 months; Ends 31 March 2032

What the contract covers

Software as a Service (SaaS) solution/service contract

Provision of a comprehensive, integrated Software as a Service (SaaS) management information system for primary, secondary, and special educational institutions.

A Software as a Service (SaaS) solution providing a comprehensive Schools Management Information System (MIS)
A system enabling schools to fulfil statutory and legislative responsibilities
Support for Primary Schools, Secondary Schools, 3-18 Schools, Special Schools and Pupil Referral Units (PRUs)
Support for compliance with all relevant Welsh educational regulations and standards
A single platform encompassing a wide range of functionalities to streamline administrative processes, enhance data management and improve operational efficiency, while minimising the need for third-party add-ons

Terms and requirements

Contract type: Software as a Service (SaaS) solution/service contract
Procedure: Open procedure
Initial term: 60 months
Extensions: 60 months
Longest it can run: 120 months
Contract dates: 1 April 2027 to 31 March 2032
Certifications asked for: None stated
Lots: 1
Suitable for SMEs: Yes
Category: Services
CPV codes: 31711310, 72000000, 48000000, 72222300

Services in this contract

School management information system (MIS)Main service£416k typicalSaaS schools management information system for all school types

Lifecycle

Published
5 September 2025
Contract awardedto Arbor Education
1 May 2026
Contract starts
1 April 2027
Contract ends
31 March 2032

The buyer

Caerphilly County Borough Council

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The supplier

Arbor Education

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Cite this contract

Link: https://bidskim.com/tender/326740/purchase-of-a-schools-management-information-system
Buyer reference: CCBC/PS2931/25/JT
Open contracting ID: ocds-h6vhtk-059498
Last checked: 5 November 2026

Caerphilly County Borough Council. Purchase of a Schools Management Information System. Contract award, 5 September 2025. BidSkim, https://bidskim.com/tender/326740/purchase-of-a-schools-management-information-system (accessed 5 November 2026).