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Contract awardedFuel storage tanks

Fuel Management System

Implementation of a fuel management system for approximately 800 vehicles and plant items across multiple sites. The solution requires secure dispensing via RFID or vehicle tags, real-time transaction tracking, stock level monitoring, and integration with existing fleet management systems. The scope includes end-to-end delivery, encompassing hardware and software supply, system configuration, user training, and ongoing post-deployment support to ensure operational efficiency and regulatory compliance.

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Awarded value
£129k
As published
Published
2 October 2025
Awarded
2 December 2025
Triscan Systems Limited
Contract length
36 months
Ends 28 February 2029

What the contract covers

Goods contract

Provision of fuel management systems, including hardware, software, and real-time monitoring for large-scale vehicle and plant fleets.

  • Provide and install a Fuel Management System across multiple Leicester locations for approximately 800 vehicles and plant
  • Enable authorised secure fuel dispensing, including methods such as RFID and vehicle tags
  • Provide accurate real-time tracking of fuel transactions and stock levels and detailed reporting by vehicle, operator and site
  • Provide configurable alerts for low fuel and anomalies, environmental and audit reporting, and integration with existing council systems including fleet management
  • Provide high availability, role-based access control, and compliance with applicable fuel storage, environmental and data security regulations

Terms and requirements

Contract type
Goods contract
Procedure
Open procedure
Initial term
36 months
Extensions
12 months
Longest it can run
48 months
Contract dates
1 March 2026 to 28 February 2029
Certifications asked for
None stated
Lots
1
Suitable for SMEs
Yes
Suitable for charities and social enterprises
Yes
Category
Goods
CPV codes
48000000

Services in this contract

Lifecycle

  1. Published
  2. Contract awardedto Triscan Systems Limited
  3. Contract starts
  4. Contract ends
The buyer

Leicester City Council

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The supplier

Triscan Systems Limited

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Cite this contract

Link
https://bidskim.com/tender/328082/fuel-management-system
Buyer reference
1020NMHOU
Open contracting ID
ocds-h6vhtk-05a768
Last checked
5 November 2026

Leicester City Council. Fuel Management System. Contract award, 2 October 2025. BidSkim, https://bidskim.com/tender/328082/fuel-management-system (accessed 5 November 2026).