Fuel Management System and Maintenance of Fleet Fuel Facilities PS 453 25

Falkirk Council
Scotland
Open procedure
20 October 2025 to 29 September 2029

Supply and installation of a web-based fuel management system with vehicle and driver access controls for DERV, HVO, and AdBlue transactions. The scope includes ongoing maintenance and repair of fuel infrastructure, tanks, and pumps, plus regular stock dipping. A critical technical requirement is the ability to generate output files compatible with the council's Key2 system, which is a pass/fail evaluation criterion.

Open the official notice

Awarded value: £35k; As published
Published: 28 August 2025
Awarded: 20 October 2025
Contract length: 47 months; Ends 29 September 2029

What the contract covers

Framework agreement

Provision and maintenance of web-based fuel management systems, including hardware installation, infrastructure repairs, and fuel stock monitoring for fleet depots.

Provide and install fuel-management hardware at Council fuelling depots
Provide a web-based fuel management system able to manage fuel transactions for DERV, HVO and AdBlue at Council depots
Provide suitable vehicle and driver access controls, including fobs or PINs
Maintain and repair the fuel infrastructure, fuel tanks and pumps
Carry out regular stock takes and dips

Terms and requirements

Contract type: Framework agreement
Procedure: Open procedure
Initial term: 48 months
Contract dates: 20 October 2025 to 29 September 2029
Certifications asked for: None stated
Lots: 1
Suitable for SMEs: Not stated
Category: Services
CPV codes: 63712600, 09000000, 09100000, 09111300

Services in this contract

Depot fuel storage and dispensing equipmentMain service£64k typicalFuel management system, hardware and maintenance of depot fuel tanks and pumps

Lifecycle

Published
28 August 2025
Contract awarded
20 October 2025
Contract starts
20 October 2025
Contract ends
29 September 2029

The buyer

Falkirk Council

Type: Locked
Contracts, 24 months: Locked
Recorded value: Locked
Typical contract: Locked
Fuel storage tanks contracts, 24 months: Locked

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Contact details

Name: Locked
Email: Locked
Phone: Locked
Website: Locked
Address: Locked

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Cite this contract

Link: https://bidskim.com/tender/362114/fuel-management-system-and-maintenance-of-fleet-fuel-facilities-ps-453-25
Buyer reference: org-84
Open contracting ID: ocds-r6ebe6-0000808284
Last checked: 5 November 2026

Falkirk Council. Fuel Management System and Maintenance of Fleet Fuel Facilities PS 453 25. Contract award, 28 August 2025. BidSkim, https://bidskim.com/tender/362114/fuel-management-system-and-maintenance-of-fleet-fuel-facilities-ps-453-25 (accessed 5 November 2026).