Provision of a Cashless Catering System

Pembrokeshire County Council
Wales
Open procedure
1 September 2025 to 1 September 2030

Supply and installation of a centralised cashless catering system across 52 primary schools, 3 middle schools, 5 secondary schools, 1 special school, 1 pupil learning centre, and 2 mobile units. The project requires migrating existing pupil data into the new platform by 1st September 2025 to improve meal uptake, reduce ordering errors, and minimise queuing times.

Open the official notice

Awarded value: £398k; As published
Published: 25 April 2024
Awarded: 26 June 2025; Haven Systems Limited
Contract length: 60 months; Ends 1 September 2030

What the contract covers

Supply and installation contract

Supply and installation of a centralised cashless catering system for schools and mobile catering units.

Supply and installation of a centralised Cashless Catering system in all education settings and mobile units

Lot	Estimated value	SMEs
Lot 1	Not stated	Not stated
Lot 2	Not stated	Not stated

Terms and requirements

Contract type: Supply and installation contract
Procedure: Open procedure
Initial term: 60 months
Contract dates: 1 September 2025 to 1 September 2030
Certifications asked for: None stated
Lots: 2
Suitable for SMEs: Not stated
Category: Supplies
CPV codes: 48110000, 55520000, 55524000, 48444000

Services in this contract

School payments, cashless catering and parent communicationsMain service£189k typicalCentralised cashless catering system for schools and mobile units

Lifecycle

Published
25 April 2024
Contract awardedto Haven Systems Limited
26 June 2025
Contract starts
1 September 2025
Contract ends
1 September 2030

The buyer

Pembrokeshire County Council

Type: Locked
Contracts, 24 months: Locked
Recorded value: Locked
Typical contract: Locked
Cashless catering contracts, 24 months: Locked

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Contact details

Email: Locked
Phone: Locked
Website: Locked
Address: Locked

See everything Pembrokeshire County Council buys

The supplier

Haven Systems Limited

Contracts won, 24 months: Locked
Value won, 24 months: Locked
Buyers, 24 months: Locked
Size: Locked

Main buyers

See everything Haven Systems Limited has won

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Cite this contract

Link: https://bidskim.com/tender/838492/provision-of-a-cashless-catering-system
Buyer reference: PROC/2324/154
Last checked: 5 November 2026

Pembrokeshire County Council. Provision of a Cashless Catering System. Contract award, 25 April 2024. BidSkim, https://bidskim.com/tender/838492/provision-of-a-cashless-catering-system (accessed 5 November 2026).