Contract awardedFramework call-offE-invoicing

Financial Records Manage System

Government Legal Department
Selective procedure
20 March 2026 to 19 March 2029

The service provides an end-to-end digital solution for invoice receipt, intelligent data capture, and validation. It includes workflow approval processes, integration with existing financial systems, and ongoing service management for secure records storage.

Open the official notice

Awarded value: £448k; As published
Published: 20 March 2026
Awarded: 20 March 2026; Offsite Archive Storage & Integrated Services (OASIS)
Contract length: 36 months; Ends 19 March 2029

What the contract covers

Managed end-to-end digital solution

Provision of a managed financial records management system including digital invoice processing, intelligent data capture, workflow approval, and secure storage.

Provide a managed Financial Records Management System supporting supplier invoice processing and associated records management.
Provide secure invoice receipt, intelligent data capture and validation.
Provide workflow approval.
Integrate the system with GLD financial systems.
Provide secure storage.
Provide ongoing service management.

Terms and requirements

Contract type: Managed end-to-end digital solution
Procedure: Selective procedure
Initial term: 36 months
Extensions: 12 months + 12 months
Longest it can run: 60 months
Contract dates: 20 March 2026 to 19 March 2029
Certifications asked for: None stated
Suitable for SMEs: Yes
Category: Services
CPV codes: 79996100

Services in this contract

Purchase-to-pay and invoice automationMain service£82k typicalManaged supplier invoice capture, workflow approval and records system

Lifecycle

Published
20 March 2026
Contract awardedto Offsite Archive Storage & Integrated Services (OASIS)
20 March 2026
Contract starts
20 March 2026
Contract ends
19 March 2029

The buyer

Government Legal Department

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Recorded value: Locked
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The supplier

Offsite Archive Storage & Integrated Services (OASIS)

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Value won, 24 months: Locked
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Main buyers

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Cite this contract

Link: https://bidskim.com/tender/103955/financial-records-manage-system
Buyer reference: GLD004 2026
Open contracting ID: ocds-b5fd17-539b1350-b753-446b-9f28-2ddfc467a749
Last checked: 5 November 2026

Government Legal Department. Financial Records Manage System. Contract award, 20 March 2026. BidSkim, https://bidskim.com/tender/103955/financial-records-manage-system (accessed 5 November 2026).