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Contract awardedFramework call-offExpense management software

The Provision of a Staff Expense Claims System

Provision of a hosted staff expense management system featuring automated mileage validation, duty of care compliance tools, and comprehensive reporting capabilities. The solution must support audit requirements for processing employee expense claims across a large NHS foundation trust.

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Awarded value
£120k
As published
Published
5 February 2026
Awarded
1 February 2026
Softcat
Contract length
60 months
Ends 31 January 2031

What the contract covers

Provision of a secure, hosted Staff Expense Claims system

Provision of a secure, hosted software solution for managing and processing staff expense claims, mileage validation, and financial audit reporting requirements.

  • A secure, hosted Staff Expense Claims system for use across Sussex Community NHS Foundation Trust
  • Accurate and compliant processing of staff expense claims
  • Mileage validation
  • Duty of care functionality
  • Reporting
  • Audit requirements

Terms and requirements

Contract type
Provision of a secure, hosted Staff Expense Claims system
Procedure
Selective procedure
Initial term
60 months
Contract dates
1 February 2026 to 31 January 2031
Certifications asked for
None stated
Suitable for SMEs
Not stated
Category
Services
CPV codes
72268000

Services in this contract

Lifecycle

  1. Published
  2. Contract awardedto Softcat
  3. Contract starts
  4. Contract ends
The buyer

Sussex Community NHS Foundation Trust

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The supplier

Softcat

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Cite this contract

Link
https://bidskim.com/tender/2621/the-provision-of-a-staff-expense-claims-system
Buyer reference
CF-3374600D0O000000rwimUAA
Open contracting ID
ocds-b5fd17-02126741-e719-428f-b43b-aab030834b44
Last checked
5 November 2026

Sussex Community NHS Foundation Trust. The Provision of a Staff Expense Claims System. Contract award, 5 February 2026. BidSkim, https://bidskim.com/tender/2621/the-provision-of-a-staff-expense-claims-system (accessed 5 November 2026).