Ends in 8 weeks
Concur Expenses Solution
Sellafield Ltd · North West · 11-month contract
Held by SAP UK Limited
Expense management software tenders and contracts
UK public sector, covering 600+ buyer sites
81 expense management software tenders and contracts, 16 this year.
Updated 4 November 2026 · compiled by BidSkim Limited · How we count
- Awarded a month£52k
- Contracts a month1
- Won by SMEs14%
- Renewing in 6 months3
- Frameworks and DPSs1
Expense management software contracts
Tap a region to see its contracts. Pick as many as you like.
23 contracts across the UK, of any size
Recently awarded
The latest expense management software contracts awarded
- Awarded15 Jun 2026SAP Concur SupportJiscWon by SAP Concur£200k
- Awarded8 May 2026e-Expenses System Procurement for NHS WalesNHS Wales Shared Services Partnership · WalesWon by Softcat£1.1m
- Awarded20 Mar 2026Assure Expenses Provision of the Assure Expenses system, including Duty of Care and Mileage Validation functionality for Kettering General Hospital NHS Foundation Trust (KGH)Kettering General Hospital NHS Foundation Trust · East MidlandsWon by RLDatix£36k
- Awarded1 Feb 2026The Provision of a Staff Expense Claims SystemSussex Community NHS Foundation Trust · South EastWon by Softcat£120k
- Awarded30 Jan 2026SAP Concur RenewalNewcastle City Council · North EastWon by SAP Concur£36k
- Awarded5 Jan 2026Concur Expenses SolutionSellafield Ltd · North WestWon by SAP UK Limited£491k
- Awarded23 Dec 2025Engagement of an Implementation Partner for the Implementation of SAP ConcurDerbyshire County Council · East MidlandsWon by NTT DATA Business Solutions£29k
- Awarded10 Nov 2025Provision of Employee Expense Management SystemSecurity Industry AuthorityWon by RLDatix£9k
- Awarded24 Sep 2025Expense Management Solution (SaaS)University of Portsmouth · South EastWon by SAP Concur£140k
- Awarded24 Sep 2025SAP Concur Licences and SupportDerbyshire County Council · East MidlandsWon by SAP Concur£980k
- Awarded20 Sep 2025Saas NHS ExpensesNewcastle upon Tyne Hospitals NHS Foundation Trust · North EastWon by RLDatix£104k
- Awarded5 Sep 2025Rydoo: Expenses Module RenewalGenomics England Ltd · LondonWon by Rydoo NV£39k
- Awarded31 Aug 2025NHSWYICB - Expenses and Driver Compliance SoftwareNHS West Yorkshire Integrated Care Board · Yorkshire and the HumberWon by Softcat£39k
- Awarded16 Jun 2025Travel and Expense Management SoftwareWarrington Borough Council · North WestWon by SAP Concur£103k
- Awarded31 Mar 2025STA - Inlogik ExpenseMe Pro Expense Management Software Hosted Service renewal 25-26Historic England · South WestWon by Inlogik Limited£106k
- Awarded31 Mar 2025Provision of Expense Management SoftwareBarnsley Metropolitan Borough Council · Yorkshire and the HumberWon by SAP Concur£282k
- Awarded12 Mar 2025Homes England - Expenses SystemHomes EnglandWon by SAP Concur£100k
- Awarded5 Feb 2025Electronic Expenses Management SystemUnited Lincolnshire Teaching Hospitals NHS Trust · East MidlandsWon by Softcat£29k
- Awarded31 Dec 2024HCT - Assure Expenses (Expense-Management System)Hertfordshire Community NHS Trust · East of EnglandWon by Softcat£68k
- Awarded23 Dec 2024P25-0031Scottish Enterprise · ScotlandWon by Computacenter£121k
- Awarded17 Dec 2024HMCTS Judicial Fees and Expenses ServiceMinistry of JusticeWon by Methods Business and Digital Technology Limited£1.6m
- Awarded18 Nov 2024Expenses Management Platform RequirementsCareers Wales · WalesWon by Mobile Dynamics Limited
SAP Concur won the most expense management software contracts
It also won the most by value. Each dot is one contract, coloured by who bought it.
NHS and healthCouncilsCentral governmentEducationHousingOther buyers
| Rank | Contractor | Contracts won, by buyer | Contracts | Value won | Buyers | Share |
|---|---|---|---|---|---|---|
| 1 | SAP Concur North East · See every contract | 8 | £2.4m | 8 | ||
| 2 | Softcat Yorkshire and the Humber · 1 framework place · See every contract | 5 | £1.4m | 5 | ||
| 3 | RLDatix North East · See every contract | 3 | £149k | 3 | ||
| 4joint | Methods Business and Digital Technology Limited SME · See every contract | 1 | £1.6m | 1 | ||
| 4joint | SAP UK Limited North West · See every contract | 1 | £491k | 1 | ||
| 4joint | Inlogik Limited South West · See every contract | 1 | £106k | 1 | ||
| 4joint | Rydoo NV London · SME · See every contract | 1 | £39k | 1 | ||
| 4joint | NTT DATA Business Solutions East Midlands · See every contract | 1 | £29k | 1 | ||
| 4joint | Computacenter Scotland · See every contract | 1 | Not published | 1 | ||
| 4joint | Mobile Dynamics Limited Wales · See every contract | 1 | Not published | 1 |
Win expense management software contracts? Share your ranking.
Who buys
NHS and health bodies award 35% of expense management software contracts
Contracts with a published value in the last 2 years, from the type of buyer to the size of the contract.
1 buyer bought expense management software more than once in the last 2 years
Each dot is a buyer, by how many expense management software contracts it awarded in the last 2 years.
See who they are and when they usually buy →
Few and big, or many and small
Each dot is a buyer: how many expense management software contracts it awarded against what they were worth. The busiest and biggest are named.
NHS and healthCouncilsCentral governmentEducationHousingOther buyers
Top buyers by contracts awarded
| Rank | Buyer | Contracts | Value |
|---|---|---|---|
| 1 | Derbyshire County Council | 2 | £1m |
| 2 | Ministry of Justice | 1 | £1.6m |
| 3 | NHS Wales Shared Services Partnership | 1 | £1.1m |
| 4 | Ministry of Housing, Communities and Local Government | 1 | £538k |
| 5 | Sellafield Ltd | 1 | £491k |
| 6 | Barnsley Metropolitan Borough Council | 1 | £282k |
| 7 | Jisc | 1 | £200k |
| 8 | University of Portsmouth | 1 | £140k |
| 9 | Scottish Enterprise | 1 | £121k |
| 10 | Sussex Community NHS Foundation Trust | 1 | £120k |
57 expense management software contracts awarded since 2021
- 112021
- 82022
- 62023
- 132024
- 132025
- 62026 so far
Prices
Half of expense management software contracts are worth less than £105k
NHS and healthCouncilsCentral governmentEducationHousingOther buyers
The 10 biggest expense management software contracts
- Ministry of JusticeMethods Business and Digital Technology Limited · 17 Dec 2024
- NHS Wales Shared Services PartnershipSoftcat · 8 May 2026
- Derbyshire County CouncilSAP Concur · 24 Sep 2025
- Ministry of Housing, Communities and Local GovernmentSAP Concur · 24 Sep 2025
- Sellafield LtdSAP UK Limited · 5 Jan 2026
- Barnsley Metropolitan Borough CouncilSAP Concur · 31 Mar 2025
- JiscSAP Concur · 15 Jun 2026
- University of PortsmouthSAP Concur · 24 Sep 2025
- Scottish EnterpriseComputacenter · 23 Dec 2024
- Sussex Community NHS Foundation TrustSoftcat · 1 Feb 2026
Renewing contracts
8 expense management software contracts come up for renewal in the next 12 months
3 in the next 6 months. The 3 ending soonest are shown in full.
Ends Jan 2027
SAP Concur Renewal
Newcastle City Council · North East · 1-year contract
Held by SAP Concur
Ends Mar 2027
Homes England - Expenses System
Homes England · 2-year contract
Held by SAP Concur
Expense management software contract for a school, college or universityWales£100k to £1mEnds Jun 2027
Expense management software contract for an NHS bodyEast of EnglandUnder £100kEnds Jul 2027
Expense management software contract for an NHS bodyLondonUnder £100kEnds Sep 2027
Expense management software contract for a school, college or universitySouth East£100k to £1mEnds Sep 2027
Expense management software contract for a councilNorth EastUnder £100kEnds Oct 2027
Where and when
The East Midlands awards the most expense management software contracts
Contracts by region and by month awarded. Click a region to filter the page.
FewerMore contracts
The regions as a table
| Region | Open now | Contracts | Value | Typical contract | Won the most | Bought the most | Renewing in 12 months |
|---|---|---|---|---|---|---|---|
| East Midlands | 0 | 4 | £1.1m | £32k | – | Derbyshire County Council (2) | 0 |
| North East | 0 | 2 | £140k | – | – | – | 2 |
| North West | 0 | 2 | £594k | – | – | – | 1 |
| Yorkshire and the Humber | 0 | 2 | £321k | – | – | – | 0 |
| South East | 0 | 2 | £259k | – | – | – | 1 |
| Wales | 0 | 2 | £1.1m | – | – | – | 1 |
| East of England | 0 | 1 | £68k | – | – | – | 1 |
| London | 0 | 1 | £39k | – | – | – | 1 |
| South West | 0 | 1 | £106k | – | – | – | 0 |
| Scotland | 0 | 1 | £121k | – | – | – | 0 |
| West Midlands | 0 | 0 | Not published | – | – | – | 0 |
| Northern Ireland | 0 | 0 | Not published | – | – | – | 0 |
Often bought with expense management software
Related services
Key findings
- £52k a month
of expense management software contracts awarded.
Typical contract £78k x 0.7 contracts a month, last 12 months. - 3
expense management software contracts come up for renewal in the next 6 months.
Recurring contracts with a named supplier and a published end date before 4 May 2027. - 1
framework or DPS is running for expense management software work.
0 open to join now. - 14%
of expense management software contracts are won by SMEs.
As recorded by the buyer, on 21 award notices.
How many expense management software tenders and contracts are there?
| Since November 2021 | Last 12 months | |
|---|---|---|
| Notices published | 81 | 16 |
| Contracts awarded | 48 | 8 |
8 expense management software contracts and frameworks end in the next 12 months, 8 of them recurring services. In the last two years, 22 buyers awarded expense management software contracts to 10 suppliers.
Source: Find a Tender, Contracts Finder, Public Contracts Scotland, Sell2Wales and eTendersNI, to 4 November 2026. By Seamus White. How we count
Questions
How many expense management software contracts does the UK public sector award?
23 in the 2 years to 4 November 2026, from 22 public buyers.
How much is a typical public sector expense management software contract worth?
The median is £105k, and 73% are worth less than £250k.
Who wins the most public sector expense management software contracts?
SAP Concur won the most (8), and the most by value (£2.4m).
Which buyers award the most expense management software contracts?
NHS and health bodies award 35% of them.
Which part of the UK awards the most expense management software contracts?
The East Midlands: 4 of 23 in the 2 years to 4 November 2026, then the North East (2) and the North West (2).
How many expense management software contracts come up for renewal in the next 12 months?
8 contracts end and are likely to be re-let, the first on 31 December 2026.
What is included
Software for staff and office holders to claim travel and other expenses, with approval workflow, policy checks and export to payroll or finance.
- Staff expense claims software
- Judicial and office-holder fees and expenses systems
- E-expenses support and maintenance
What is not included
- Expenses modules implemented inside an HR, payroll or ERP suite (see HRIS system)
- Finance ledger (see ERP system)