PME - The provision of a Museum Collections Management System (CMS)

Leicester City Council
East Midlands
Open procedure
1 October 2026 to 1 September 2029

Implementation of a cloud-based Museums Collections Management System (CMS) to replace the existing Mimsy XG platform. The solution must support detailed object cataloguing, location tracking, loans, media attachments, and condition reporting while ensuring compliance with SPECTRUM 5 standards. The scope includes full data migration from the legacy system, alongside the provision of robust search, reporting, and user training services.

Open the official notice

Awarded value: £94k; As published
Published: 2 May 2025
Awarded: 4 March 2026; Axiell
Contract length: 35 months; Ends 1 September 2029

What the contract covers

Goods contract

Provision of a cloud-based museums collections management system including data migration, cataloguing functionality, and ongoing technical support and training services.

Provision of a mature cloud-based Museums Collections Management System for Leicester Museums and Galleries to manage and track a wide range of collection objects.
Detailed object cataloguing, including acquisition history, condition reports, location tracking, loans and media attachments.
Secure access to collection data.
Migration from the current Mimsy XG system.
Compliance with UK Museum Accreditation standards, including SPECTRUM 5.
Robust search and reporting capabilities.
Reliable ongoing support and training services.

Terms and requirements

Contract type: Goods contract
Procedure: Open procedure
Initial term: 36 months
Extensions: 12 months + 12 months
Longest it can run: 60 months
Contract dates: 1 October 2026 to 1 September 2029
Certifications asked for: None stated
Lots: 1
Suitable for SMEs: Yes
Suitable for charities and social enterprises: Yes
Category: Goods
CPV codes: 48000000, 72300000

Services in this contract

Museum and archive collection managementMain service£46k typicalCloud museums collections management system, migrating from Mimsy XG

Lifecycle

Published
2 May 2025
Contract awardedto Axiell
4 March 2026
Contract starts
1 October 2026
Contract ends
1 September 2029

The buyer

Leicester City Council

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The supplier

Axiell

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Similar museum collections management contracts and prices

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Cite this contract

Link: https://bidskim.com/tender/321222/pme-the-provision-of-a-museum-collections-management-system-cms
Buyer reference: 1018ZHTCI
Open contracting ID: ocds-h6vhtk-050c9e
Last checked: 4 November 2026

Leicester City Council. PME - The provision of a Museum Collections Management System (CMS). Contract award, 2 May 2025. BidSkim, https://bidskim.com/tender/321222/pme-the-provision-of-a-museum-collections-management-system-cms (accessed 4 November 2026).