Ends in 8 weeks
Provision of CALM Maintenance for Sutton Archives - W668
London Borough of Sutton · London · 1-year contract
Held by Axiell
Museum collections management tenders and contracts
UK public sector, covering 600+ buyer sites
82 museum collections management tenders and contracts, 28 this year.
Updated 4 November 2026 · compiled by BidSkim Limited · How we count
- Awarded a month£46k
- Contracts a month0.9
- Won by SMEs85%
- Renewing in 6 months3
- Live now3See them →
Museum collections management contracts
Tap a region to see its contracts. Pick as many as you like.
21 contracts across the UK, of any size
Live now
3 museum collections management opportunities are open now
- Pre-market31 Oct 2026Access and Collections Management SystemNational Records of Scotland · ScotlandEst.£350k
- OpenCloses in 5 daysArchive Activity Management SystemB F I · LondonEst.£170k
- Pre-market14 Sep 2026Online Digital Catalogue and Archive Management Solutions (ERO Online Digital Catalogue)Essex County Council · East of England
- Awarded22 Sep 2026Procurement of a new collections management and cataloguing systemStaffordshire County Council · West MidlandsWon by Axiell£35k
- Awarded10 Sep 2026CST312 Collections Management SolutionDerbyshire County Council · East MidlandsWon by Metadatis Ltd£36k
- Awarded1 Sep 2026GB-London: NHM Unlocked Object Tracking SystemNatural History Museum · LondonWon by Axiell£181k
- Awarded1 Sep 2026IT2357 Replacement of Axiell CALM to new Collections Management SystemWiltshire Council · South WestWon by Metadatis Ltd£52k
- Awarded21 Jul 2026Award of contract for Collection Management System - University of AberdeenUniversity of Aberdeen · ScotlandWon by Axiell£63k
- Awarded9 Jul 2026Archives Catalogue ProcurementCambridgeshire County Council · East of EnglandWon by Metadatis Ltd£40k
- Awarded29 Jun 2026Contract for the provision of a Collections Management System for ArchivesNorthumberland County Council · North EastWon by Metadatis Ltd£31k
- Awarded30 Apr 2026003099 - Quartex Digital Footprint increaseDurham County Council · North EastWon by Adam Matthew Digital Limited£31k
- Awarded20 Mar 2026Axiell CALM MaintenanceNational Records of Scotland · ScotlandWon by Computacenter£2k
- Awarded11 Mar 2026Collections Management Solutions For Surrey History CentreSurrey County Council · South EastWon by Metadatis Ltd£38k
- Awarded4 Mar 2026Collections IndexDepartment for Culture, Media and Sport · LondonWon by System Simulation Ltd£68k
- Awarded4 Mar 2026PME - The provision of a Museum Collections Management System (CMS)Leicester City Council · East MidlandsWon by Axiell£94k
- Awarded6 Feb 2026Mansion House Collections Management SoftwareCity of London Corporation · LondonWon by System Simulation Ltd£32k
- Awarded4 Feb 2026Provision of CALM Maintenance for Sutton Archives - W668London Borough of Sutton · LondonWon by Axiell£11k
- Awarded15 Jan 2026CALM County Records System Maintenance and SupportCornwall Council · South WestWon by Axiell
- Awarded3 Sep 2025Calm software and web publishing maintenance and support - 2025-2027Leicestershire County Council · East MidlandsWon by Axiell£12k
- Awarded30 Jun 2025EMu Support and Maintenance 5-year agreementRoyal Armouries · Yorkshire and the HumberWon by Axiell£60k
- Awarded17 Jun 2025Provision of software for a Heritage Collections Management System (CMS) for Parliament.UK Parliament · LondonWon by Skinsoft£494k
- Awarded16 May 2025Axiell Collection Management System - MuseumsLeicestershire County Council · East MidlandsWon by Axiell£72k
- Awarded29 Jan 2025[DIRECT AWARD] 621 - Wigan Council Archive and Museums Collections I.T SystemWigan Council · North WestWon by Axiell£53k
- Awarded1 Jan 2025Cheshire Archives - Online Works PackageCheshire West and Chester Council · North WestWon by Isotoma Limited£150k
Get new museum collections management tenders every morning →
Where to bid
Where museum collections management tenders are run
In-Tend1 50%
ProContract1 50%
Tenders published in the last year that name the bid portal they run on.
Axiell won the most museum collections management contracts
It also won the most by value. Each dot is one contract, coloured by who bought it.
CouncilsCentral governmentEducation
| Rank | Contractor | Contracts won, by buyer | Contracts | Value won | Buyers | Share |
|---|---|---|---|---|---|---|
| 1 | Axiell East Midlands · SME · See every contract | 10 | £519k | 9 | ||
| 2 | Metadatis Ltd North East · SME · See every contract | 5 | £196k | 5 | ||
| 3 | System Simulation Ltd London · SME · See every contract | 2 | £100k | 2 | ||
| 4joint | Skinsoft London · See every contract | 1 | £494k | 1 | ||
| 4joint | Isotoma Limited North West · SME · See every contract | 1 | £150k | 1 | ||
| 4joint | Adam Matthew Digital Limited North East · SME · See every contract | 1 | £31k | 1 | ||
| 4joint | Computacenter Scotland · See every contract | 1 | Not published | 1 |
Win museum collections management contracts? Share your ranking.
Who buys
Councils award 71% of museum collections management contracts
Contracts with a published value in the last 2 years, from the type of buyer to the size of the contract.
1 buyer bought museum collections management more than once in the last 2 years
Each dot is a buyer, by how many museum collections management contracts it awarded in the last 2 years.
See who they are and when they usually buy →
Few and big, or many and small
Each dot is a buyer: how many museum collections management contracts it awarded against what they were worth. The busiest and biggest are named.
CouncilsCentral governmentEducation
Top buyers by contracts awarded
| Rank | Buyer | Contracts | Value |
|---|---|---|---|
| 1 | Leicestershire County Council | 2 | £84k |
| 2 | UK Parliament | 1 | £494k |
| 3 | Natural History Museum | 1 | £181k |
| 4 | Cheshire West and Chester Council | 1 | £150k |
| 5 | Leicester City Council | 1 | £94k |
| 6 | Department for Culture, Media and Sport | 1 | £68k |
| 7 | University of Aberdeen | 1 | £63k |
| 8 | Royal Armouries | 1 | £60k |
| 9 | Wigan Council | 1 | £53k |
| 10 | Wiltshire Council | 1 | £52k |
49 museum collections management contracts awarded since 2021
- 42021
- 52022
- 92023
- 102024
- 62025
- 152026 so far
Prices
Half of museum collections management contracts are worth less than £46k
CouncilsCentral governmentEducation
The 10 biggest museum collections management contracts
- UK ParliamentSkinsoft · 17 Jun 2025
- Natural History MuseumAxiell · 1 Sep 2026
- Cheshire West and Chester CouncilIsotoma Limited · 1 Jan 2025
- Leicester City CouncilAxiell · 4 Mar 2026
- Leicestershire County CouncilAxiell · 16 May 2025
- Department for Culture, Media and SportSystem Simulation Ltd · 4 Mar 2026
- University of AberdeenAxiell · 21 Jul 2026
- Royal ArmouriesAxiell · 30 Jun 2025
- Wigan CouncilAxiell · 29 Jan 2025
- Wiltshire CouncilMetadatis Ltd · 1 Sep 2026
Renewing contracts
4 museum collections management contracts come up for renewal in the next 12 months
3 in the next 6 months. The 3 ending soonest are shown in full.
Ends Mar 2027
Arcade Database
City of Lincoln Council · East Midlands · 3-year contract
Held by Knowledge Integration
Ends Apr 2027
Provision of Collection Management System
National Galleries of Scotland · Scotland · 3-year contract
Held by Axiell
Museum collections management contract for a councilEast MidlandsUnder £100kEnds May 2027
Where and when
London awards the most museum collections management contracts. March and September are the busiest months.
Contracts by region and by month awarded. Click a region to filter the page.
FewerMore contracts
The regions as a table
| Region | Open now | Contracts | Value | Typical contract | Won the most | Bought the most | Renewing in 12 months |
|---|---|---|---|---|---|---|---|
| London | 1 | 5 | £786k | £68k | Axiell and System Simulation Ltd (2 each) | – | 1 |
| East Midlands | 0 | 4 | £215k | £54k | Axiell (3) | Leicestershire County Council (2) | 2 |
| North East | 0 | 2 | £62k | – | – | – | 0 |
| North West | 0 | 2 | £203k | – | – | – | 0 |
| South West | 0 | 2 | £52k | – | – | – | 0 |
| Scotland | 1 | 2 | £65k | – | – | – | 1 |
| Yorkshire and the Humber | 0 | 1 | £60k | – | – | – | 0 |
| West Midlands | 0 | 1 | £35k | – | – | – | 0 |
| East of England | 1 | 1 | £40k | – | – | – | 0 |
| South East | 0 | 1 | £38k | – | – | – | 0 |
| Wales | 0 | 0 | Not published | – | – | – | 0 |
| Northern Ireland | 0 | 0 | Not published | – | – | – | 0 |
Often bought with museum collections management
Related services
Key findings
- £46k a month
of museum collections management contracts awarded.
Typical contract £37k x 1.3 contracts a month, last 12 months. - 3
museum collections management contracts come up for renewal in the next 6 months.
Recurring contracts with a named supplier and a published end date before 4 May 2027. - 85%
of museum collections management contracts are won by SMEs.
As recorded by the buyer, on 20 award notices.
How many museum collections management tenders and contracts are there?
| Since November 2021 | Last 12 months | |
|---|---|---|
| Notices published | 82 | 28 |
| Contracts awarded | 45 | 15 |
5 museum collections management contracts and frameworks end in the next 12 months, 4 of them recurring services. In the last two years, 20 buyers awarded museum collections management contracts to 7 suppliers.
Source: Find a Tender, Contracts Finder, Public Contracts Scotland, Sell2Wales and eTendersNI, to 4 November 2026. By Seamus White. How we count
Questions
How many museum collections management contracts does the UK public sector award?
21 in the 2 years to 4 November 2026, from 20 public buyers.
How much is a typical public sector museum collections management contract worth?
The median is £46k, and 95% are worth less than £250k.
Who wins the most public sector museum collections management contracts?
Axiell won the most (10), and the most by value (£519k).
Which buyers award the most museum collections management contracts?
Councils award 71% of them.
Which part of the UK awards the most museum collections management contracts?
London: 5 of 21 in the 2 years to 4 November 2026, then the East Midlands (4) and the North East (2).
How many museum collections management contracts come up for renewal in the next 12 months?
4 contracts end and are likely to be re-let, the first on 31 December 2026. Another 1 ending is one-off work.
What is included
Cataloguing and collection management software for museums and archives.
- Collection management software for archives and museums
What is not included
- Library management system (see Library management system)