Online Digital Catalogue and Archive Management Solutions (ERO Online Digital Catalogue)

Essex County Council
East of England
1 April 2027 to 31 March 2032

Replacement of legacy archive management systems with a cloud-hosted solution supporting 88.8TB of digital holdings growing at 5TB annually. Requirements include NDSA Level 4 digital preservation maturity, storage across multiple geographic locations, paywall subscription services, public access interfaces, and migration of historical data from bespoke systems.

Open the official notice

Closed· 5 October 2026

Estimated value: Not published; No value in the notice
Published: 14 September 2026
Deadline: 5 October 2026; Closed
Contract length: 60 months; Ends 31 March 2032

What the contract covers

Preliminary market engagement / potential future procurement

Provision of digital archive management, digital preservation and online catalogue systems for local authority records.

Modernisation of archive management, digital preservation and public access services
Replacement of the current in-house developed Archive Management System (SEAX)
Digital preservation capabilities to support the long-term preservation, integrity and accessibility of digital records

Terms and requirements

Contract type: Preliminary market engagement / potential future procurement
Initial term: 60 months
Extensions: 36 months
Longest it can run: 96 months
Contract dates: 1 April 2027 to 31 March 2032
Certifications asked for: None stated
Lots: 1
Suitable for SMEs: Yes
Category: Services
CPV codes: 48610000, 48810000, 72317000, 72320000

Services in this tender

Museum and archive collection managementMain service£46k typicalReplacement archive management and online catalogue system
Digital preservation£113k typicalDigital preservation capability with detailed NDSA-level requirements

Lifecycle

Published
14 September 2026
Deadline for bidsClosed
5 October 2026
Contract awardedUsually published within a few months
Contract starts
1 April 2027

The buyer

Essex County Council

Type: Locked
Contracts, 24 months: Locked
Recorded value: Locked
Typical contract: Locked

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Contact details

Email: Locked
Website: Locked
Address: Locked

See everything Essex County Council buys

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Cite this tender

Link: https://bidskim.com/tender/3867094/online-digital-catalogue-and-archive-management-solutions-ero-online-digital-cat
Buyer reference: D142PA
Open contracting ID: ocds-h6vhtk-06f937
Last checked: 4 November 2026

Essex County Council. Online Digital Catalogue and Archive Management Solutions (ERO Online Digital Catalogue). Tender, 14 September 2026. BidSkim, https://bidskim.com/tender/3867094/online-digital-catalogue-and-archive-management-solutions-ero-online-digital-cat (accessed 4 November 2026).