Ends in 6 weeks
Preservica Subscription
Department for Culture, Media and Sport · London · 1-year contract
Held by Preservica
Digital preservation tenders and contracts
UK public sector, covering 600+ buyer sites
113 digital preservation tenders and contracts, 30 this year.
Updated 4 November 2026 · compiled by BidSkim Limited · How we count
- Awarded a month£130k
- Contracts a month1
- Won by SMEs62%
- Renewing in 6 months2
- Live now1See them →
Digital preservation contracts
Tap a region to see its contracts. Pick as many as you like.
23 contracts across the UK, of any size
Live now
1 digital preservation opportunity is open now
- Pre-market14 Sep 2026Online Digital Catalogue and Archive Management Solutions (ERO Online Digital Catalogue)Essex County Council · East of England
- Awarded4 Sep 2026Digital Preservation and ArchivingMet OfficeWon by Preservica£52k
- Awarded30 Jun 2026Digital Preservation SoftwareBank of EnglandWon by Preservica£589k
- Awarded25 Jun 2026Digital Preservation ToolCabinet Office · LondonWon by Preservica£533k
- Awarded3 Jun 2026Portico eBooks and eJournals 2026-2029JiscWon by Ithaka Harbors Inc. (JSTOR/Portico)
- Awarded31 Mar 2026Digital Preservation SystemCambridgeshire County Council · East of EnglandWon by Preservica£32k
- Awarded30 Mar 2026ECC010 - Preservation software for born digital archivesMiddlesbrough Council · North EastWon by Preservica£46k
- Awarded27 Mar 2026Digital Preservation Management System and Associated ServicesNational Records of Scotland · ScotlandWon by LIBNOVA£1.9m
- Awarded25 Mar 2026Digital Archive RepositoryThe City of Edinburgh Council · ScotlandWon by Preservica£196k
- Awarded16 Feb 2026Digital Preservation SystemRotherham Metropolitan Borough Council · Yorkshire and the HumberWon by Preservica£32k
- Awarded6 Feb 2026002604 Digital Preservation RepositoryBritish Library · LondonWon by Preservica£2.4m
- Awarded3 Feb 2026EPC RenewalNetwork Rail Infrastructure Limited · LondonWon by Preservica£328k
- Awarded16 Jan 2026Digital Preservation System for Derbyshire County Council Derbyshire Record OfficeDerbyshire County Council · East MidlandsWon by Preservica£41k
- Awarded14 Dec 2025Preservica SubscriptionDepartment for Culture, Media and Sport · LondonWon by Preservica£73k
- Awarded24 Nov 2025Digital Preservation Software as a Service SolutionSuffolk County Council · East of EnglandWon by Preservica£113k
- Awarded1 Oct 2025002716 Browsertix Webrecorder Cloud ServiceBritish Library · LondonWon by Webrecorder Software LLC£35k
- Awarded3 Jul 2025Digital Preservation SystemUniversity of Aberdeen · ScotlandWon by LIBNOVA£116k
- Awarded27 Jun 2025Preservica SubscriptionThe National Archives · LondonWon by Preservica£434k
- Awarded28 May 2025LDC-527 Document StorageLichfield District Council · West MidlandsWon by Restore
- Awarded31 Mar 2025E-Archiving and Data Preservation SystemNorfolk and Norwich University Hospitals NHS Foundation Trust · East of EnglandWon by Arkivum Limited£78k
- Awarded23 Mar 2025Digital Archives 2025-2028UK Hydrographic Office · East of EnglandWon by Crayon£305k
- Awarded12 Dec 2024WP4019 Digital Preservation & Storage ServiceWalsall Council · West MidlandsWon by Preservica£43k
Where to bid
Where digital preservation tenders are run
In-Tend1 100%
Tenders published in the last year that name the bid portal they run on.
Preservica won the most digital preservation contracts
It also won the most by value. Each dot is one contract, coloured by who bought it.
Central governmentCouncilsEducationNHS and healthTransport and utilities
| Rank | Contractor | Contracts won, by buyer | Contracts | Value won | Buyers | Share |
|---|---|---|---|---|---|---|
| 1 | Preservica London · SME · See every contract | 15 | £4.9m | 15 | ||
| 2 | LIBNOVA Scotland · SME · See every contract | 2 | Not published | 2 | ||
| 3joint | Crayon East of England · See every contract | 1 | £305k | 1 | ||
| 3joint | Arkivum Limited East of England · See every contract | 1 | £78k | 1 | ||
| 3joint | Softcat | 1 | £50k | 1 | ||
| 3joint | Webrecorder Software LLC London · SME · See every contract | 1 | £35k | 1 | ||
| 3joint | Ithaka Harbors Inc. (JSTOR/Portico) SME · See every contract | 1 | Not published | 1 | ||
| 3joint | Restore West Midlands · See every contract | 1 | Not published | 1 |
Win digital preservation contracts? Share your ranking.
Who buys
Central government bodies award 48% of digital preservation contracts
Contracts with a published value in the last 2 years, from the type of buyer to the size of the contract.
2 buyers bought digital preservation more than once in the last 2 years
Each dot is a buyer, by how many digital preservation contracts it awarded in the last 2 years.
See who they are and when they usually buy →
Few and big, or many and small
Each dot is a buyer: how many digital preservation contracts it awarded against what they were worth. The busiest and biggest are named.
Central governmentCouncilsEducationNHS and healthTransport and utilities
Top buyers by contracts awarded
| Rank | Buyer | Contracts | Value |
|---|---|---|---|
| 1 | British Library | 2 | £2.4m |
| 2 | Bank of England | 2 | £639k |
| 3 | National Records of Scotland | 1 | £1.9m |
| 4 | Cabinet Office | 1 | £533k |
| 5 | The National Archives | 1 | £434k |
| 6 | Network Rail Infrastructure Limited | 1 | £328k |
| 7 | UK Hydrographic Office | 1 | £305k |
| 8 | The City of Edinburgh Council | 1 | £196k |
| 9 | Department of Health and Social Care | 1 | £166k |
| 10 | University of Aberdeen | 1 | £116k |
63 digital preservation contracts awarded since 2021
- 82021
- 102022
- 112023
- 122024
- 102025
- 122026 so far
Prices
Half of digital preservation contracts are worth less than £113k
Central governmentCouncilsEducationNHS and healthTransport and utilities
The 10 biggest digital preservation contracts
- British LibraryPreservica · 6 Feb 2026
- National Records of ScotlandLIBNOVA · 27 Mar 2026
- Bank of EnglandPreservica · 30 Jun 2026
- Cabinet OfficePreservica · 25 Jun 2026
- The National ArchivesPreservica · 27 Jun 2025
- Network Rail Infrastructure LimitedPreservica · 3 Feb 2026
- UK Hydrographic OfficeCrayon · 23 Mar 2025
- The City of Edinburgh CouncilPreservica · 25 Mar 2026
- Central government bodyUK-wide or not stated · January 2025
- University of AberdeenLIBNOVA · 3 Jul 2025
Renewing contracts
7 digital preservation contracts come up for renewal in the next 12 months
2 in the next 6 months. The 3 ending soonest are shown in full.
Ends in 8 weeks
Digital Preservation and Archiving Service
East Riding of Yorkshire Council · Yorkshire and the Humber · 3-year contract
Held by Preservica
Ends May 2027
Data Storage and Preservation - Library
Aston University · West Midlands · 3-year contract
Held by Arkivum Limited
Digital preservation contract for a councilWest MidlandsValue not statedEnds Jun 2027
Digital preservation contract for a central government bodyLondon£100k to £1mEnds Jun 2027
Digital preservation contract for a school, college or universityWest MidlandsUnder £100kEnds Jul 2027
Digital preservation contract for a central government bodyLondonUnder £100kEnds Sep 2027
Where and when
London awards the most digital preservation contracts. March and June are the busiest months.
Contracts by region and by month awarded. Click a region to filter the page.
FewerMore contracts
The regions as a table
| Region | Open now | Contracts | Value | Typical contract | Won the most | Bought the most | Renewing in 12 months |
|---|---|---|---|---|---|---|---|
| London | 0 | 6 | £3.8m | £381k | Preservica (5) | British Library (2) | 3 |
| East of England | 1 | 4 | £529k | £96k | Preservica (2) | – | 0 |
| Scotland | 0 | 3 | £2.2m | £196k | LIBNOVA (2) | – | 0 |
| West Midlands | 0 | 2 | £43k | – | – | – | 3 |
| North East | 0 | 1 | £46k | – | – | – | 0 |
| Yorkshire and the Humber | 0 | 1 | £32k | – | – | – | 1 |
| East Midlands | 0 | 1 | £41k | – | – | – | 0 |
| North West | 0 | 0 | Not published | – | – | – | 0 |
| South East | 0 | 0 | Not published | – | – | – | 0 |
| South West | 0 | 0 | Not published | – | – | – | 0 |
| Wales | 0 | 0 | Not published | – | – | – | 0 |
| Northern Ireland | 0 | 0 | Not published | – | – | – | 0 |
Often bought with digital preservation
Related services
Key findings
- £130k a month
of digital preservation contracts awarded.
Typical contract £113k x 1.2 contracts a month, last 12 months. - 2
digital preservation contracts come up for renewal in the next 6 months.
Recurring contracts with a named supplier and a published end date before 4 May 2027. - 62%
of digital preservation contracts are won by SMEs.
As recorded by the buyer, on 21 award notices.
How many digital preservation tenders and contracts are there?
| Last 12 months | Since November 2021 | |
|---|---|---|
| Notices published | 30 | 113 |
| Contracts awarded | 14 | 56 |
8 digital preservation contracts and frameworks end in the next 12 months, 7 of them recurring services. In the last two years, 21 buyers awarded digital preservation contracts to 8 suppliers.
Source: Find a Tender, Contracts Finder, Public Contracts Scotland, Sell2Wales and eTendersNI, to 4 November 2026. By Seamus White. How we count
Questions
How many digital preservation contracts does the UK public sector award?
23 in the 2 years to 4 November 2026, from 21 public buyers.
How much is a typical public sector digital preservation contract worth?
The median is £113k, and 67% are worth less than £250k.
Who wins the most public sector digital preservation contracts?
Preservica won the most (15), and the most by value (£4.9m).
Which buyers award the most digital preservation contracts?
Central government bodies award 48% of them.
Which part of the UK awards the most digital preservation contracts?
London: 6 of 23 in the 2 years to 4 November 2026, then the East of England (4) and Scotland (3).
How many digital preservation contracts come up for renewal in the next 12 months?
7 contracts end and are likely to be re-let, the first on 14 December 2026.
What is included
Systems that keep born-digital and digitised records usable and authentic for the long term: ingest, format identification and migration, fixity checking and archival storage, for archives, universities and bodies with permanent records.
- Active digital preservation software and SaaS (Preservica and similar)
- Digital archive systems for universities and archive services
- Preservation-grade archival storage
What is not included
- EDRMS and records management (see Document and records management system (EDRMS))
- Scanning and digitisation (see Document scanning, digitisation and records storage)
- Museum and archive cataloguing (see Museum and archive collection management)
- Cloud hosting of an archive catalogue website (see Cloud hosting)