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Contract awardedDigital preservation

Digital Preservation System for Derbyshire County Council Derbyshire Record Office

Implementation of a cloud-based digital preservation system to protect, monitor, repair, and facilitate access to historic archives. The solution must manage records throughout their lifecycle, excluding personal data, and includes initial user training, ongoing technical support, and ingestion of existing digital holdings. The system operates independently of internal council IT infrastructure.

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Awarded value
£41k
As published
Published
26 January 2026
Awarded
16 January 2026
Preservica
Contract length
36 months
Ends 2 February 2029

What the contract covers

Cloud-hosted system with associated services

Provision of a cloud-hosted digital preservation software solution for the secure long-term storage, management, and rendering of historic archival records.

  • Cloud-hosted digital preservation application to protect, know, monitor, repair, facilitate access to and dispose of digital archive data
  • System capable of dealing with records throughout their lifetime from creation to disposal
  • Ingestion of eligible existing Derbyshire Record Office digital data

Terms and requirements

Contract type
Cloud-hosted system with associated services
Initial term
36 months
Contract dates
2 February 2026 to 2 February 2029
Certifications asked for
None stated
Lots
1
Suitable for SMEs
Not stated
CPV codes
48000000

Services in this contract

  • Digital preservationMain service£113k typicalCloud-hosted digital preservation system for a county record office

Lifecycle

  1. Published
  2. Contract awardedto Preservica
  3. Contract starts
  4. Contract ends
The buyer

Derbyshire County Council

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The supplier

Preservica

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Cite this contract

Link
https://bidskim.com/tender/345457/digital-preservation-system-for-derbyshire-county-council-derbyshire-record-offi
Buyer reference
ocds-h6vhtk-060ec6
Open contracting ID
ocds-h6vhtk-060ec6
Last checked
4 November 2026

Derbyshire County Council. Digital Preservation System for Derbyshire County Council Derbyshire Record Office. Contract award, 26 January 2026. BidSkim, https://bidskim.com/tender/345457/digital-preservation-system-for-derbyshire-county-council-derbyshire-record-offi (accessed 4 November 2026).