Document management system contracts
UK public sector · 75 contracts awarded in the 12 months to 6 October 2026
Covering 600+ buyer portals · 5 years of records · Updated 6 October 2026 · How we count
- Contracts awarded
- 75
- Last 12 months
- Median contract
- £108k
- Recorded value
- Recorded value
- £182m
- 71 of 74 main-service contracts have a published value
- Buyers
- 69
- Suppliers
- 46
24 document management system contracts ending in the next 12 months
See which ones
BidSkim assigns contracts to services from the notice text. How services are assigned
What stands out
- The five suppliers that won the most document management system contracts took 28% of them (21 of 75).
- The median contract, £108k, is close to the median across it & software contracts (£110k).
- Ministry of Defence awarded 3% of the document management system contracts (2 of 75).
Who buys document management system
By contracts awarded, the 12 months to 6 October 2026.
- 1Ministry of Defence2 contracts£3.1m
- 2Social Security Scotland2 contracts£1.8m
- 3FRIMLEY HEALTH NHS FOUNDATION TRUST2 contracts£1.0m
- 4Highways England2 contracts£765k
- 5Luton Borough Council2 contracts£629k
- 6Bournemouth, Christchurch and Poole Council2 contracts£196k
- 7H M REVENUE & CUSTOMS1 contract£150m
- 8Thames Water1 contract£5.0m
- 9BANK OF ENGLAND1 contract£4.0m
- 10Greater Manchester Police1 contract£2.2m
Top document management system contractors by contracts won
The 12 months to 6 October 2026.
- 1NEC Software Solutions6 contracts£781k
- 2Idox5 contracts£278k
- 3Softcat4 contracts£744k
- 4OpenText3 contracts£1.3m
- 5Wavenet3 contracts£1.1m
- 6Civica3 contracts£985k
- 7Specialist Computer Centres (SCC)2 contracts£151m
- 8Hyland2 contracts£1.0m
- 9OneAdvanced2 contracts£456k
- 10CDW2 contracts£440k
Latest and largest awards
Each links to the official notice.
Latest
CADENT GAS LIMITED to HyBird Ltd. · Awarded 30 September 2026
Halton Borough Council to Idox · Awarded 21 September 2026
Financial Ombudsman Service Limited to Board Intelligence Ltd. · Awarded 12 September 2026
Medway NHS Foundation Trust to Civica · Awarded 10 September 2026
Gateshead Council to QuickThink Cloud Limited · Awarded 24 August 2026
North Lanarkshire Council to Computacenter · Awarded 21 August 2026
Nursing And Midwifery Council to Connecting Software s.r.o. & Co. KG · Awarded 14 August 2026
ORBIT GROUP LIMITED to Netcall · Awarded 13 August 2026
The Insolvency Service to Wavenet · Awarded 7 August 2026
Luton Borough Council to Civica · Awarded 5 August 2026
Largest
H M REVENUE & CUSTOMS to Specialist Computer Centres (SCC) · Awarded 15 June 2026
Thames Water to SER Solutions United Kingdom Limited · Awarded 15 June 2026
BANK OF ENGLAND to Accenture · Awarded 4 December 2025
Ministry of Defence to Mark 43 UK Limited · Awarded 12 December 2025
Greater Manchester Police to Clarity Information Solutions · Awarded 1 November 2025
Contracts awarded by quarter
Where the contracts were awarded
England 64 · Scotland 6 · Wales 5
What is included
Software to store, classify, retain and retrieve electronic documents, email and records, including migrations between records systems.
- EDRMS and document management systems
- Records system migrations (TRIM, SharePoint)
- Email records management add-ins
- Document management with workflow
What is not included
- Scanning, digitisation and physical records storage -> it.ent.records-scanning-storage
- Photo and media libraries -> it.ent.digital-asset-management
- Intranets -> it.ent.intranet-knowledge-search
- Construction common data environments -> it.estates.construction-and-bim-information-management
- Controlled technical manuals -> it.sci.technical-publications-software
- Electronic signature -> it.ent.electronic-signature