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Service market

Document scanning contracts

UK public sector · 72 contracts awarded in the 12 months to 6 October 2026

Covering 600+ buyer portals · 5 years of records · Updated 6 October 2026 · How we count

Contracts awarded
72
Last 12 months
Median contract
£123k
Recorded value
Recorded value
£46.2m
70 of 71 main-service contracts have a published value
Buyers
55
Suppliers
30

BidSkim assigns contracts to services from the notice text. How services are assigned

What stands out

  • The five suppliers that won the most document scanning contracts took 51% of them (37 of 72).
  • The median contract, £123k, is close to the median across it & software contracts (£110k).
  • Historic Environment Scotland awarded 7% of the document scanning contracts (5 of 72).

Who buys document scanning

By contracts awarded, the 12 months to 6 October 2026.

  1. 1Historic Environment Scotland5 contracts
  2. 2British Library3 contracts
  3. 3Cambridge University Hospitals NHS Foundation Trust3 contracts
  4. 4The National Archives2 contracts
  5. 5NHS Hampshire and Isle of Wight Integrated Care Board2 contracts
  6. 6The Guinness Partnership2 contracts
  7. 7West Sussex County Council2 contracts
  8. 8City of London Corporation2 contracts
  9. 9NHS Wales Shared Services Partnership2 contracts
  10. 10Northumbria Police2 contracts

Top document scanning contractors by contracts won

The 12 months to 6 October 2026.

  1. 1Restore15 contracts
  2. 2Iron Mountain11 contracts
  3. 3DeepStore4 contracts
  4. 4OASIS Group4 contracts
  5. 5Cellpath Limited3 contracts
  6. 6Cleardata UK Limited3 contracts
  7. 7Xerox (UK) Limited2 contracts
  8. 8Hugh Symons Information Management Ltd2 contracts
  9. 9Offsite Archive Storage & Integrated Services (OASIS)2 contracts
  10. 10Constellia2 contracts

Latest and largest awards

Each links to the official notice.

Latest

Largest

Contracts awarded by quarter

18Q4 2025*20Q1 202614Q2 202619Q3 20261Q4 2026*
* part quarter

Where the contracts were awarded

England 61 · Scotland 5 · Northern Ireland 3 · Wales 3

London14South East8North East6East of England5South West5Scotland5Wales3Northern Ireland3North West2West Midlands2Yorkshire and The Humber1East Midlands1UK-wide or not stated17

What is included

Outsourced records services: bulk or on-demand scanning and digitisation of paper records and physical collections, inbound mailroom scanning, off-site storage of boxes and records repositories, and online access to the catalogue and images.

  • Bulk back-scanning of paper records and files
  • Scan-on-demand from stored records
  • Inbound mailroom scanning and digital post
  • Digitisation of archives, maps, photographs and heritage collections
  • Off-site records storage, retrieval and bulk records repositories
  • Indexing and data capture from scanned documents
  • Digitisation imaging equipment such as multispectral and overhead book imaging systems for libraries and archives
  • Archive records listing, cataloguing, boxing and file preparation for transfer to The National Archives

What is not included

  • Document and records management software -> it.ent.document-records-management
  • System-to-system data migration -> it.data.data-migration-and-extraction
  • Outbound print and post -> it.ent.hybrid-mail
  • Office scanners and MFDs -> it.hw.printers-and-mfds
  • Backup of electronic data -> it.infra.backup-and-disaster-recovery
  • Confidential waste shredding -> not IT

Often bought by the same buyers