Archive Activity Management System

B F I
London
Open procedure
1 March 2027 to 31 March 2029

The software will enable internal staff to request and track interactions or activities carried out on collection items and report on them. It will support services including research viewing, archive bookings for FIAF members, donor access and restoration projects, and will not process financial data.

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Closes in 4 days· 9 November 2026

Estimated value: £170k; Buyer estimate
Published: 14 October 2026
Deadline: 9 November 2026; 4 days left
Contract length: 25 months; Ends 31 March 2029

What the contract covers

Software contract

Supply and implementation of archive activity management software for tracking collection-item requests, interactions and reporting within a national film archive.

Software which enables us to request and track interactions or activities carried out on collections items, and report on this

Terms and requirements

Contract type: Software contract
Procedure: Open procedure
Initial term: 25 months
Contract dates: 1 March 2027 to 31 March 2029
Certifications asked for: None stated
Lots: 1
Suitable for SMEs: Not stated
Category: Goods
CPV codes: 48000000, 48311000, 48311100, 92500000

Services in this tender

Museum and archive collection managementMain service£46k typicalSoftware to request and track activity on archive collection items

Lifecycle

Published
14 October 2026
Deadline for bids4 days left
9 November 2026
Contract awardedUsually published within a few months
Contract starts
1 March 2027

The buyer

B F I

Type: Locked
Contracts, 24 months: Locked
Recorded value: Locked
Typical contract: Locked
Open museum collections management tenders: Locked

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Contact details

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Cite this tender

Link: https://bidskim.com/tender/3884852/archive-activity-management-system
Buyer reference: 2026/480
Open contracting ID: ocds-h6vhtk-07875a
Last checked: 5 November 2026

B F I. Archive Activity Management System. Tender, 14 October 2026. BidSkim, https://bidskim.com/tender/3884852/archive-activity-management-system (accessed 5 November 2026).