Access and Collections Management System

National Records of Scotland
Scotland

Replacement for Axiell CALM, covering accessioning, cataloguing, conservation, search-room and reader services, collection access and online public discovery. The market exercise is exploring whether associated legacy applications can be consolidated into a more integrated platform; the replacement must be identified and implemented ahead of the incumbent system’s end of support on 31 December 2027.

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Estimated value: £350k; Buyer estimate
Published: 16 October 2026
Deadline: Not published
Contract length: Not stated

What the contract covers

Services contract

Supply and implementation of collections management software for archives, including cataloguing, conservation, reader services and public discovery.

Replacement solution for Axiell CALM supporting accessioning, cataloguing, conservation, search room services, reader services, collection access and online public discovery
Consolidate a number of associated legacy applications into a more integrated platform

Lot	Estimated value	SMEs
Lot 1	Not stated	Not stated
Lot 2	Not stated	Not stated

Terms and requirements

Contract type: Services contract
Certifications asked for: None stated
Lots: 2
Suitable for SMEs: Not stated
Category: Services
CPV codes: 72268000, 48161000, 79995000, 48000000

Services in this tender

Museum and archive collection managementMain service£46k typicalReplacement archive access and collections management system

Lifecycle

Published
16 October 2026
Deadline for bidsNot published
Contract awardedUsually published within a few months
Contract starts

The buyer

National Records of Scotland

Type: Locked
Contracts, 24 months: Locked
Recorded value: Locked
Typical contract: Locked
Museum collections management contracts, 24 months: Locked

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Contact details

Name: Locked
Email: Locked
Phone: Locked
Website: Locked
Address: Locked

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Cite this tender

Link: https://bidskim.com/tender/3890762/access-and-collections-management-system
Buyer reference: org-10
Last checked: 5 November 2026

National Records of Scotland. Access and Collections Management System. Tender, 16 October 2026. BidSkim, https://bidskim.com/tender/3890762/access-and-collections-management-system (accessed 5 November 2026).