Collections Management Solutions For Surrey History Centre

Surrey County Council
South East
23 March 2026 to 22 March 2028

Implementation of a new collections management Software as a Service (SaaS) solution to replace an existing Axiell CALM system and four legacy MS Access databases. The project involves consolidating disparate functions including accessions, catalogue management, registrations, bookings, enquiries, production, and location tracking into a single integrated platform.

Open the official notice

Awarded value: £38k; As published
Published: 13 March 2026
Awarded: 11 March 2026; Metadatis Ltd
Contract length: 24 months; Ends 22 March 2028

What the contract covers

Software as a solution

Provision of specialist collections management software and database migration services for archives, museums, and heritage sector history centres.

Provide a collections management Software as a Solution for Surrey History Centre
Replace the existing accessions and catalogue management system and four linked databases covering Registrations & Bookings, Enquiries, Production and Locations

Terms and requirements

Contract type: Software as a solution
Initial term: 24 months
Extensions: 12 months + 12 months + 12 months
Longest it can run: 60 months
Contract dates: 23 March 2026 to 22 March 2028
Certifications asked for: None stated
Lots: 1
Suitable for SMEs: Not stated
CPV codes: 72000000

Services in this contract

Museum and archive collection managementMain service£46k typicalCollections management SaaS for Surrey History Centre

Lifecycle

Published
13 March 2026
Contract awardedto Metadatis Ltd
11 March 2026
Contract starts
23 March 2026
Contract ends
22 March 2028

The buyer

Surrey County Council

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The supplier

Metadatis Ltd

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Cite this contract

Link: https://bidskim.com/tender/354021/collections-management-solutions-for-surrey-history-centre
Buyer reference: ocds-h6vhtk-066943
Open contracting ID: ocds-h6vhtk-066943
Last checked: 5 November 2026

Surrey County Council. Collections Management Solutions For Surrey History Centre. Contract award, 13 March 2026. BidSkim, https://bidskim.com/tender/354021/collections-management-solutions-for-surrey-history-centre (accessed 5 November 2026).