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Contract awardedMuseum collections management

Contract for the provision of a Collections Management System for Archives

Implementation and support of a collections management system to manage descriptive catalogues for over 30,000 boxes of archival records. The solution must provide back-end management tools for staff and a public-facing front-end interface for searching, browsing, and requesting archival materials for viewing in study centres.

Open the official notice (opens in a new tab)
Awarded value
£31k
As published
Published
17 March 2026
Awarded
29 June 2026
Metadatis Ltd
Contract length
48 months
Ends 31 August 2030

What the contract covers

Services contract

Provision of a specialist collections management system for archives, including back-end staff administration and public-facing online catalogue search functionality.

  • A Collection Management System for managing the Archives’ descriptive catalogue of archival holdings
  • Back-end management for staff
  • Front-end public access allowing customers to search or browse archival descriptions in order to request material to view in the Archives’ Study Centres

Terms and requirements

Contract type
Services contract
Procedure
Open procedure
Initial term
48 months
Extensions
12 months
Longest it can run
60 months
Contract dates
1 September 2026 to 31 August 2030
Certifications asked for
None stated
Lots
1
Suitable for SMEs
Not stated
Category
Services
CPV codes
48000000, 92500000, 92512000

Services in this contract

Lifecycle

  1. Published
  2. Contract awardedto Metadatis Ltd
  3. Contract starts
  4. Contract ends
The buyer

Northumberland County Council

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The supplier

Metadatis Ltd

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Cite this contract

Link
https://bidskim.com/tender/354623/contract-for-the-provision-of-a-collections-management-system-for-archives
Buyer reference
OPEN2026479
Open contracting ID
ocds-h6vhtk-066bf4
Last checked
4 November 2026

Northumberland County Council. Contract for the provision of a Collections Management System for Archives. Contract award, 17 March 2026. BidSkim, https://bidskim.com/tender/354623/contract-for-the-provision-of-a-collections-management-system-for-archives (accessed 4 November 2026).