Provision of a Human Resource System & Duties Management System

Warwickshire Police
West Midlands
Selective procedure
29 May 2026 to 28 November 2031

Implementation and ongoing support of a dual-system solution comprising a core HR management platform and a specialist duties management system. The scope includes shift planning, rostering, leave management, and training administration, with mandatory integration requirements for Microsoft 365, Business Objects, and payroll systems. The contract involves complex implementation phases followed by multi-year licensing and maintenance, requiring high-level system availability and secure data handling within a policing environment.

Open the official notice

Awarded value: Not published
Published: 23 May 2025
Awarded: 15 April 2026; Oracle and Crown Computing
Contract length: 66 months; Ends 28 November 2031

What the contract covers

Goods contract

Provision of enterprise HR management and specialist duties rostering software solutions for large-scale public sector workforce planning and administration.

Human Resources Management and Training Administration system
Centralised employee database, employee self-service, onboarding and offboarding, absence management, workforce analytics and compliance functionality
Training course creation, scheduling and management, and maintenance of training and skills records
Reporting tools, dashboards, analytics, system administration tools, secure data capture and reporting
Integration with the Duties Management System, payroll/Corevet and Microsoft 365 and Business Objects
System support and maintenance, and training support and materials
Duties Management System holding working hours and shift patterns for officers and staff
Shift planning, rostering, shift scheduling, minimum staffing-level management and leave and absence management
Reporting tools, dashboards and analytics, system administration tools, and secure data capture and reporting
Integration with the HR Management System, Microsoft 365 and Business Objects

Lot	Estimated value	SMEs
Lot 1	Not stated	Not stated
Lot 2	Not stated	Not stated

Terms and requirements

Contract type: Goods contract
Procedure: Selective procedure
Initial term: 66 months
Extensions: 12 months + 12 months + 12 months
Longest it can run: 102 months
Contract dates: 29 May 2026 to 28 November 2031
Certifications asked for: None stated
Lots: 2
Suitable for SMEs: Not stated
Category: Goods
CPV codes: 48450000, 48000000, 48100000, 72261000

Services in this contract

HR and payroll systemMain service£325k typicalHR system lot: HR management, training administration, reporting and integrations
Emergency services duty management, availability and responder alerting£152k typicalDuties management system lot for police shift planning, rostering and leave

Lifecycle

Published
23 May 2025
Contract awardedto Oracle and Crown Computing
15 April 2026
Contract starts
29 May 2026
Contract ends
28 November 2031

The buyer

Warwickshire Police

Type: Locked
Contracts, 24 months: Locked
Recorded value: Locked
Typical contract: Locked
Duty management software contracts, 24 months: Locked

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Contact details

Email: Locked
Address: Locked

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The suppliers

Oracle

Contracts won, 24 months: Locked
Value won, 24 months: Locked

Crown Computing

Contracts won, 24 months: Locked
Value won, 24 months: Locked

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Cite this contract

Link: https://bidskim.com/tender/322433/provision-of-a-human-resource-system-and-duties-management-system
Buyer reference: WPA25-0036
Open contracting ID: ocds-h6vhtk-0523fd
Last checked: 5 November 2026

Warwickshire Police. Provision of a Human Resource System & Duties Management System. Contract award, 23 May 2025. BidSkim, https://bidskim.com/tender/322433/provision-of-a-human-resource-system-and-duties-management-system (accessed 5 November 2026).