PRE00362_Annual General Meeting

Pool Re
Open procedure
21 August 2026 to 20 August 2029

The service requires a secure, end-to-end digital solution for hosting Annual General Meetings and General Meetings. Key features must include authenticated participant access, moderated Q&A functionality, compliant electronic voting systems, and high-quality broadcast or streaming capabilities. The provider must ensure robust data protection, security, and resilience, while delivering validated meeting outputs in a timely manner to support corporate governance requirements.

Open the official notice

Awarded value: £70k; As published
Published: 13 March 2026
Awarded: 21 August 2026; Lumi AGM UK Limited
Contract length: 36 months; Ends 20 August 2029

What the contract covers

Services contract

Provision of secure end-to-end digital meeting and voting platform services for corporate Annual General Meetings and General Meetings.

Secure, reliable and fully supported end-to-end service to deliver Annual General Meetings (AGMs), General Meetings (GMs)
Enable authenticated participation, moderated interaction (Q&A), compliant voting, broadcast/streaming, and timely provision of validated meeting outputs

Terms and requirements

Contract type: Services contract
Procedure: Open procedure
Initial term: 36 months
Extensions: 12 months + 12 months
Longest it can run: 60 months
Contract dates: 21 August 2026 to 20 August 2029
Certifications asked for: None stated
Lots: 1
Suitable for SMEs: Yes
Category: Services
CPV codes: 48000000, 72000000

Services in this contract

Webinar and virtual events platformMain service£54k typicalEnd-to-end AGM and general meeting service with authenticated participation, Q&A, voting and streaming

Lifecycle

Published
13 March 2026
Contract awardedto Lumi AGM UK Limited
21 August 2026
Contract starts
21 August 2026
Contract ends
20 August 2029

The buyer

Pool Re

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The supplier

Lumi AGM UK Limited

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Cite this contract

Link: https://bidskim.com/tender/354141/pre00362-annual-general-meeting
Buyer reference: PRE00362
Open contracting ID: ocds-h6vhtk-0669d9
Last checked: 4 November 2026

Pool Re. PRE00362_Annual General Meeting. Contract award, 13 March 2026. BidSkim, https://bidskim.com/tender/354141/pre00362-annual-general-meeting (accessed 4 November 2026).