Travel Management Services

University of Edinburgh
Scotland
Open procedure
23 February 2026 to 7 February 2029

The contract requires an integrated travel management platform for air, rail, hotel, and vehicle hire bookings, supporting both individual business travel and student group travel. The service must include dedicated account management and offline support teams to ensure duty of care, sustainability reporting, and administrative efficiency. The solution must handle complex travel arrangements while providing high-quality data for carbon reporting and streamlining reimbursement processes.

Open the official notice

Awarded value: £89.8m; As published
Published: 6 March 2025
Awarded: 23 February 2026; Key Travel
Contract length: 35 months; Ends 7 February 2029

What the contract covers

Separately selectable contract lot

Provision of comprehensive travel management services, including online and offline booking platforms for business and student group travel requirements.

Fully managed UK and international business travel services
UK and international air, rail and hotel services
Ferry services and Eurostar services
International vehicle hire
Visa services
Relevant professional advice to clients
UK and international air, rail and hotel/hostel services for student group travel
Ferry services and Eurostar services for student group travel
International vehicle hire for student group travel
Group travel services

Lot	Estimated value	SMEs
Business Travel Services	Not stated	Not stated
Business Travel Services	Not stated	Not stated
Student Group Travel Services	Not stated	Not stated
Student Group Travel Services	Not stated	Not stated

Terms and requirements

Contract type: Separately selectable contract lot
Procedure: Open procedure
Initial term: 36 months
Extensions: 12 months + 12 months + 12 months + 12 months
Longest it can run: 84 months
Contract dates: 23 February 2026 to 7 February 2029
Certifications asked for: None stated
Lots: 4
Suitable for SMEs: Not stated
Category: Services
CPV codes: 63516000

Services in this contract

Business travel managementMain service£1.1m typicalFully managed business travel services (lot 1)
Group, educational and field trip travel£45k typicalStudent group travel services (lot 2)

Lifecycle

Published
6 March 2025
Contract awardedto Key Travel
23 February 2026
Contract starts
23 February 2026
Contract ends
7 February 2029

The buyer

University of Edinburgh

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The supplier

Key Travel

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Cite this contract

Link: https://bidskim.com/tender/359708/travel-management-services
Buyer reference: org-23
Open contracting ID: ocds-r6ebe6-0000792608
Last checked: 5 November 2026

University of Edinburgh. Travel Management Services. Contract award, 6 March 2025. BidSkim, https://bidskim.com/tender/359708/travel-management-services (accessed 5 November 2026).