Contract awardedE-invoicing

Invoice Automation Tool (2)

Cardiff University
Wales
Open procedure
19 September 2025 to 17 September 2028

Implementation of a SaaS accounts payable automation solution to handle approximately 130,000 invoices per annum. The system must process email-based invoices, capture and store invoice data and images, and provide seamless integration with the existing Oracle EBS AP Invoice Workbench.

Open the official notice

Awarded value: £505k; As published
Published: 2 June 2025
Awarded: 19 September 2025; Documation Software Limited
Contract length: 36 months; Ends 17 September 2028

What the contract covers

SaaS software solution with implementation

Provision of SaaS-based accounts payable automation software to streamline invoice processing, data capture, and integration with Oracle EBS systems.

Implement a SaaS-based accounts payable automation solution
Process invoices received via email
Capture and store invoice data and images
Integrate with Oracle EBS AP Invoice Workbench

Terms and requirements

Contract type: SaaS software solution with implementation
Procedure: Open procedure
Initial term: 36 months
Extensions: 24 months
Longest it can run: 60 months
Contract dates: 19 September 2025 to 17 September 2028
Certifications asked for: None stated
Lots: 1
Suitable for SMEs: Not stated
Category: Goods
CPV codes: 48000000

Services in this contract

Purchase-to-pay and invoice automationMain service£82k typicalSaaS accounts payable invoice automation integrating with Oracle EBS

Lifecycle

Published
2 June 2025
Contract awardedto Documation Software Limited
19 September 2025
Contract starts
19 September 2025
Contract ends
17 September 2028

The buyer

Cardiff University

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The supplier

Documation Software Limited

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Cite this contract

Link: https://bidskim.com/tender/953891/invoice-automation-tool-2
Buyer reference: CU.1982.TH
Open contracting ID: ocds-h6vhtk-052ae0
Last checked: 5 November 2026

Cardiff University. Invoice Automation Tool (2). Contract award, 2 June 2025. BidSkim, https://bidskim.com/tender/953891/invoice-automation-tool-2 (accessed 5 November 2026).