Timetabling and Room Booking System

University of Brighton
South East
Open procedure
1 June 2026 to 31 May 2031

Replacement of legacy CMIS software with a modern timetabling and room booking system. The scope includes system implementation, data integration with existing university planning systems, and comprehensive staff training to ensure full operational readiness for the September 2027 academic term.

Open the official notice

Awarded value: £322k; As published
Published: 5 September 2025
Awarded: 29 April 2026; Eventmap Limited
Contract length: 60 months; Ends 31 May 2031

What the contract covers

Software and implementation services contract

Provision of enterprise timetabling and room booking software solutions for higher education institutions to manage complex academic scheduling requirements.

Replacement for CMIS and associated products supporting timetabling, room booking, timetable delivery, and timetable data delivery to other systems and planning

Terms and requirements

Contract type: Software and implementation services contract
Procedure: Open procedure
Initial term: 60 months
Extensions: 24 months
Longest it can run: 84 months
Contract dates: 1 June 2026 to 31 May 2031
Certifications asked for: None stated
Lots: 1
Suitable for SMEs: Not stated
Category: Services
CPV codes: 48000000, 48190000, 72261000, 72262000

Services in this contract

Timetabling, academic scheduling and workload planningMain service£171k typicalReplacement timetabling and room booking system for the university

Lifecycle

Published
5 September 2025
Contract awardedto Eventmap Limited
29 April 2026
Contract starts
1 June 2026
Contract ends
31 May 2031

The buyer

University of Brighton

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The supplier

Eventmap Limited

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Cite this contract

Link: https://bidskim.com/tender/995381/timetabling-and-room-booking-system
Buyer reference: Not published
Open contracting ID: ocds-h6vhtk-059522
Last checked: 5 November 2026

University of Brighton. Timetabling and Room Booking System. Contract award, 5 September 2025. BidSkim, https://bidskim.com/tender/995381/timetabling-and-room-booking-system (accessed 5 November 2026).