BidSkim
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Service market

Meeting room hire contracts

UK public sector · 128 contracts awarded in the 12 months to 6 October 2026

Covering 600+ buyer portals · 5 years of records · Updated 6 October 2026 · How we count

Contracts awarded
128
Last 12 months
Median contract
£38k
Recorded value
Recorded value
£85.4m
122 of 127 main-service contracts have a published value
Buyers
55
Suppliers
119

BidSkim assigns contracts to services from the notice text. How services are assigned

What stands out

  • The five suppliers that won the most meeting room hire contracts took 14% of them (18 of 128).
  • Contracts awarded per quarter held steady across the period.
  • The median contract, £38k, is 82% below the median across catering & hospitality contracts (£204k).

Who buys meeting room hire

By contracts awarded, the 12 months to 6 October 2026.

  1. 1British Council21 contracts
  2. 2The Open University19 contracts
  3. 3UK Research and Innovation (UKRI)11 contracts
  4. 4Foreign, Commonwealth and Development Office5 contracts
  5. 5VisitBritain / VisitEngland (British Tourist Authority)3 contracts
  6. 6Financial Conduct Authority3 contracts
  7. 7Greater Manchester Combined Authority3 contracts
  8. 8Department for Business and Trade3 contracts
  9. 9Leeds Teaching Hospitals NHS Trust3 contracts
  10. 10Wilton Park2 contracts

Top meeting room hire contractors by contracts won

The 12 months to 6 October 2026.

  1. 1Calder Conferences5 contracts
  2. 2Legends Global4 contracts
  3. 3Brighton & Hove City Council3 contracts
  4. 4Etc Venues3 contracts
  5. 5B:Music (Enterprises) Ltd3 contracts
  6. 6NATIONAL EXHIBITION CENTRE LIMITED (THE)3 contracts
  7. 7Olly Services S.r.l3 contracts
  8. 8Southbank Centre2 contracts
  9. 9Renaissance Vienna Schönbrunn Hotel2 contracts
  10. 10PROVIDENCE HOTELS MIDCO SPV3 LIMITED2 contracts

Latest and largest awards

Each links to the official notice.

Latest

Largest

Contracts awarded by quarter

37Q4 2025*31Q1 202628Q2 202631Q3 20261Q4 2026*
* part quarter

Where the contracts were awarded

England 123 · Wales 3 · Scotland 2

London34South East16North West10South West9Yorkshire and The Humber6East of England5West Midlands4Wales3North East2Scotland2East Midlands1UK-wide or not stated36

What is included

Hire of conference, event, training, meeting and exam venues, from single rooms to full day-delegate or residential packages with AV, catering and accommodation, for the buyer's own events and courses.

  • Conference venue hire
  • Day and residential delegate packages
  • Meeting and training room hire for courses
  • Hotel venues for driver retraining courses
  • Exam venue hire
  • Venues for awards ceremonies and staff events
  • Overseas venue hire for programmes

What is not included

  • Agency venue finding and booking -> trn.travel.venue-finding-and-booking-services
  • Hotel rooms without a venue -> cat.accom.hotel-accommodation-for-staff-and-visitors
  • Operating a publicly owned venue -> cat.accom.venue-and-hotel-operator-contracts
  • Catering bought separately for the event -> cat.event.conference-and-event-catering
  • Event AV and technical production bought on its own -> it.av.event-av-production
  • Event management and production -> another industry: marketing-creative

Often bought by the same buyers