Ends in 6 weeks
Event Venue Booking System
The Pensions Regulator · South East · 2-year contract
Held by Calder Conferences
Venue finding tenders and contracts
UK public sector, covering 600+ buyer sites
197 venue finding tenders and contracts, 60 this year.
Updated 4 November 2026 · compiled by BidSkim Limited · How we count
- Awarded a month£2m
- Contracts a month1.8
- Won by SMEs64%
- Renewing in 6 months8
- Frameworks and DPSs2
- Live now2See them →
Venue finding contracts
Tap a region to see its contracts. Pick as many as you like.
How many venue finding contracts do keyword alerts miss?
In the last year, a "venue finding" alert would have missed 22 of 26 venue finding contracts (85%) and an expert list of 13 phrases 5 (19%). How we measured this
Keyword alert"venue finding"
85% missed
22 of 26
Expert list13 phrases
19% missed
5 of 26
Expert list: venue finding, venue find, venue booking, venue sourcing, event venue booking, accommodation booking, hotel booking service, meeting venue, conference venue, venue and accommodation, venue booking service, billback, venue and events booking
BidSkim reads every notice in full and matches the work, not the words.See what BidSkim finds for you
42 contracts across the UK, of any size
Live now
2 venue finding opportunities are open now
- Pre-market14 Oct 2026UKRI Venue BookingUK Research and Innovation (UKRI)Est.£9m
- Pre-market3 Sep 2026Venue Hire - Market engagement eventMinistry of JusticeEst.£46.2m
- Awarded14 Oct 2026CSP27895 - Venue Find and Supporting Services for Meetings, Conferences and EventsUK Shared Business Services (UK SBS)Won by Calder Conferences£100k
- Awarded10 Oct 2026CPA/SPU/2930P Venue and Events Booking SolutionCheshire Constabulary · North WestWon by Calder Conferences£600k
- Awarded16 Sep 2026Venue Find and Supporting Services for Meetings, Conferences and EventsCare Quality CommissionWon by Calder Conferences£3.3m
- Awarded3 Sep 2026C2C Public Inquiry Venue & Accommodation BookingCambridgeshire County Council · East of EnglandWon by Calder Conferences£105k
- Awarded1 Aug 2026Booking Services Venues and Events 2026OfstedWon by Calder Conferences£5m
- Awarded22 Jul 2026Venue Find and Supporting Services for Meetings, Conferences & EventsIndependent Football RegulatorWon by Calder Conferences£160k
- Awarded21 Jul 2026Booking Service for Meetings and EventsNHS Blood and Transplant · South WestWon by Calder Conferences£3.7m
- Awarded19 Jun 2026Provision of a Billback Service for accommodation and conference servicesEast Midlands RailwayWon by Inntel Limited£660k
- Awarded18 Jun 2026Travel and Accommodation for Organisation for the Prohibition of Chemical Weapons (OPCW)Department for Energy Security and Net Zero (DESNZ) · LondonWon by Selwyns Travel Limited
- Awarded12 Jun 2026TEN-2627-005-PCR 2015 - Venue Finding ServiceNational Employment Savings Trust (NEST) · LondonWon by Calder Conferences£56k
- Awarded19 May 2026Venue Management ServicesNHS England · LondonWon by Calder Conferences
- Awarded30 Apr 2026Emergency AccomodationNorth Yorkshire Council · Yorkshire and the HumberWon by Corporate Travel Management£10.8m
- Awarded16 Apr 2026C436727 DHSC Call Off Contract for Venue Find ServicesDepartment of Health and Social Care · LondonWon by Calder Conferences£4m
- Awarded1 Mar 2026Venue Booking ServicesMetropolitan Police Service · LondonWon by Calder Conferences£22m
- Awarded1 Mar 2026C002183 - Events Travel Management - Venue Provision ServicesPublic Services Delivery Scotland · ScotlandWon by Corporate Travel Management£500k
- Awarded26 Feb 2026Provision of Venue Conference and Event BookingsGovernment Commercial Agency · North WestWon by Calder Conferences£1.5m
- Awarded10 Feb 2026GB-Manchester: ACE 701 CCS Venue and Conferencing bookingArts Council EnglandWon by Calder Conferences£40k
- Awarded31 Dec 2025Provision of Clicktravel accommodation booking serviceSomerset NHS Foundation Trust · South WestWon by TravelPerk£278k
- Awarded28 Nov 2025External Venues Booking - Expiry 2028North Yorkshire Council · Yorkshire and the HumberWon by Calder Conferences£842k
- Awarded8 Sep 2025Venues and Hotel rooms for Member Deliberative AssemblyNational Employment Savings Trust (NEST) · LondonWon by Hire Space Website Ltd£72k
- Awarded4 Aug 2025RM6342 Venue Find & Supporting Services for Meetings, Conferences & EventsScottish Social Services Council · ScotlandWon by Calder Conferences£120k
- Awarded4 Aug 2025CalderGovernment Legal Department · LondonWon by Calder Conferences£190k
- Awarded15 Jul 2025Venue Booking and Associated ServicesChildren's Hearings Scotland · ScotlandWon by Calder Conferences£1.2m
- Awarded1 Apr 2025Venue find & supporting services for meetings, conferences & eventsRegulator of Social Housing · Yorkshire and the HumberWon by Calder Conferences£150k
- Awarded28 Mar 2025Venue Management ServicesRSSB · LondonWon by Clarity Business Travel£400k
- Awarded26 Feb 2025C2C Public Inquiry Venue & Accommodation BookingCambridgeshire County Council · East of EnglandWon by Calder Conferences£65k
- Awarded23 Jan 2025Accommodation Management Agency RequirementQEII Centre · LondonWon by QEII Centre and 1 more£140k
- Awarded4 Dec 2024Event Venue Booking SystemThe Pensions Regulator · South EastWon by Calder Conferences£150k
Where to bid
Where venue finding tenders are run
CCS eSourcing1 50%- Jaggaer1 50%
Tenders published in the last year that name the bid portal they run on.
Calder Conferences won the most venue finding contracts
It also won the most by value. Each dot is one contract, coloured by who bought it.
Central governmentNHS and healthCouncilsTransport and utilitiesPolice, fire and rescue
| Rank | Contractor | Contracts won, by buyer | Contracts | Value won | Buyers | Share |
|---|---|---|---|---|---|---|
| 1 | Calder Conferences London · SME · See every contract | 33 | £98.7m | 31 | ||
| 2 | Corporate Travel Management Yorkshire and the Humber · See every contract | 2 | £10.8m | 2 | ||
| 3joint | Inntel Limited SME · See every contract | 1 | £660k | 1 | ||
| 3joint | Clarity Business Travel London · See every contract | 1 | £400k | 1 | ||
| 3joint | TravelPerk South West · See every contract | 1 | £278k | 1 | ||
| 3joint | Hire Space Website Ltd London · SME · See every contract | 1 | £72k | 1 | ||
| 3joint | BCD Meetings and Events London · See every contract | 1 | £70k | 1 | ||
| 3joint | QEII Centre London · See every contract | 1 | £70k | 1 | ||
| 3joint | Agiito | 1 | Not published | 1 | ||
| 3joint | Selwyns Travel Limited London · See every contract | 1 | Not published | 1 |
Win venue finding contracts? Share your ranking.
Who buys
Central government bodies award 64% of venue finding contracts
Contracts with a published value in the last 2 years, from the type of buyer to the size of the contract.
4 buyers bought venue finding more than once in the last 2 years
Each dot is a buyer, by how many venue finding contracts it awarded in the last 2 years.
See who they are and when they usually buy →
Few and big, or many and small
Each dot is a buyer: how many venue finding contracts it awarded against what they were worth. The busiest and biggest are named.
Central governmentNHS and healthCouncilsTransport and utilitiesPolice, fire and rescue
Top buyers by contracts awarded
| Rank | Buyer | Contracts | Value |
|---|---|---|---|
| 1 | North Yorkshire Council | 2 | £11.6m |
| 2 | UK Shared Business Services (UK SBS) | 2 | £650k |
| 3 | Cambridgeshire County Council | 2 | £170k |
| 4 | National Employment Savings Trust (NEST) | 2 | £128k |
| 5 | Ministry of Justice | 1 | £26.4m |
| 6 | Metropolitan Police Service | 1 | £22m |
| 7 | Ministry of Defence | 1 | £13.4m |
| 8 | Ofsted | 1 | £5m |
| 9 | Department for Education | 1 | £4m |
| 10 | Department of Health and Social Care | 1 | £4m |
117 venue finding contracts awarded since 2021
- 52021
- 312022
- 292023
- 112024
- 172025
- 242026 so far
Prices
Half of venue finding contracts are worth less than £600k
Central governmentNHS and healthCouncilsTransport and utilitiesPolice, fire and rescue
The 10 biggest venue finding contracts
- Ministry of JusticeCalder Conferences · 22 Jan 2026
- Metropolitan Police ServiceCalder Conferences · 1 Mar 2026
- Ministry of DefenceCalder Conferences · 5 Mar 2025
- North Yorkshire CouncilCorporate Travel Management · 30 Apr 2026
- OfstedCalder Conferences · 1 Aug 2026
- Department for EducationCalder Conferences · 4 Feb 2026
- Department of Health and Social CareCalder Conferences · 16 Apr 2026
- NHS Blood and TransplantCalder Conferences · 21 Jul 2026
- HM Land RegistryCalder Conferences · 22 Sep 2025
- Care Quality CommissionCalder Conferences · 16 Sep 2026
Renewing contracts
13 venue finding contracts come up for renewal in the next 12 months
8 in the next 6 months. The 3 ending soonest are shown in full.
Ends in 6 weeks
Booking Solutions Venues and Events
Ofqual · West Midlands · 46-month contract
Held by Calder Conferences
Ends Jan 2027
Provision of Corporate Contact Venue Hire
4-year contract
Held by Calder Conferences
Venue finding contract for a transport or utility bodyUK-wide or not stated£1m or moreEnds Feb 2027
Venue finding contract for a central government bodyUK-wide or not stated£1m or moreEnds Feb 2027
Venue finding contract for a police, fire or rescue serviceNorth West£100k to £1mEnds Feb 2027
Venue finding contract for a transport or utility bodyUK-wide or not statedValue not statedEnds Feb 2027
Venue finding contract for a central government bodyUK-wide or not stated£1m or moreEnds Apr 2027
Venue finding contract for a central government bodyLondon£1m or moreEnds May 2027
Where and when
London awards the most venue finding contracts. January and February are the busiest months.
Contracts by region and by month awarded. Click a region to filter the page.
FewerMore contracts
The regions as a table
| Region | Open now | Contracts | Value | Typical contract | Won the most | Bought the most | Renewing in 12 months |
|---|---|---|---|---|---|---|---|
| London | 0 | 9 | £26.9m | £190k | Calder Conferences (5) | National Employment Savings Trust (NEST) (2) | 3 |
| Yorkshire and the Humber | 0 | 3 | £11.8m | £842k | Calder Conferences (2) | North Yorkshire Council (2) | 0 |
| Scotland | 0 | 3 | £1.8m | £500k | Calder Conferences (2) | – | 0 |
| North West | 0 | 2 | £2.1m | – | Calder Conferences (2) | – | 1 |
| East of England | 0 | 2 | £170k | – | Calder Conferences (2) | Cambridgeshire County Council (2) | 0 |
| South West | 0 | 2 | £3.9m | – | – | – | 0 |
| South East | 0 | 1 | £150k | – | – | – | 2 |
| North East | 0 | 0 | Not published | – | – | – | 0 |
| East Midlands | 0 | 0 | Not published | – | – | – | 0 |
| West Midlands | 0 | 0 | Not published | – | – | – | 1 |
| Wales | 0 | 0 | Not published | – | – | – | 0 |
| Northern Ireland | 0 | 0 | Not published | – | – | – | 0 |
Often bought with venue finding
Related services
Key findings
- £2m a month
of venue finding contracts awarded.
Typical contract £939k x 2.2 contracts a month, last 12 months. - 1.8
venue finding contracts are awarded in a typical month.
42 contracts in the last 2 years. - 8
venue finding contracts come up for renewal in the next 6 months.
Recurring contracts with a named supplier and a published end date before 4 May 2027. - 2
frameworks and DPSs are running for venue finding work.
1 open to join now. - 64%
of venue finding contracts are won by SMEs.
As recorded by the buyer, on 36 award notices.
How many venue finding tenders and contracts are there?
| Last 12 months | Since November 2021 | |
|---|---|---|
| Notices published | 60 | 197 |
| Contracts awarded | 26 | 112 |
15 venue finding contracts and frameworks end in the next 12 months, 14 of them recurring services. In the last two years, 38 buyers awarded venue finding contracts to 10 suppliers.
Source: Find a Tender, Contracts Finder, Public Contracts Scotland, Sell2Wales and eTendersNI, to 4 November 2026. By Seamus White. How we count
Questions
How many venue finding contracts does the UK public sector award?
42 in the 2 years to 4 November 2026, from 38 public buyers.
How much is a typical public sector venue finding contract worth?
The median is £600k, and 33% are worth less than £250k.
Who wins the most public sector venue finding contracts?
Calder Conferences won the most (33), and the most by value (£98.7m).
Which buyers award the most venue finding contracts?
Central government bodies award 64% of them.
Which part of the UK awards the most venue finding contracts?
London: 9 of 42 in the 2 years to 4 November 2026, then Yorkshire and the Humber (3) and Scotland (3).
How many venue finding contracts come up for renewal in the next 12 months?
13 contracts end and are likely to be re-let, the first on 13 December 2026. Another 1 ending is one-off work.
What is included
Agency services that source, book and manage meeting, conference and event venues and hotel rooms for the buyer, often through an online booking tool, without rail or air booking.
- Venue find services for meetings, conferences and events (MICE)
- Online venue finding and booking services
- Event accommodation and conferencing booking services
- Business venue management services
What is not included
- Hiring a named venue directly (see Conference venue and meeting room hire)
- Business travel management with rail and air (see Transport & Logistics)
- Room and desk booking software (see Desk booking software)