Awarded 17 September 2026
Desk and Visitor Management Services
Suffolk County Council · East of England
Desk booking software tenders and contracts
UK public sector, covering 600+ buyer sites
62 contracts awarded in the 24 months to 12 October 2026
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Updated 12 October 2026 · compiled by BidSkim Limited · How we count
Desk booking software contracts ,
62 contracts across the UK, of any size
Recently awarded
The latest desk booking software contracts awarded
Awarded 15 September 2026
Room Booking system
Coventry & Warwickshire Partnership NHS Foundation Trust · West Midlands
Awarded 25 August 2026
Matrix Booking System Contract
UK Health Security Agency · South West
Awarded 18 July 2026
Condeco Licenses and Support -26/27
Surrey and Borders Partnership NHS Foundation Trust · South East
Awarded 24 June 2026
Matrix Room and Desk Booking System Renewal
GENOMICS ENGLAND LIMITED · North East
Who wins · 24 months to October 2026
Matrix Booking won the most desk booking software contracts
Hubstar Systems Limited won the most by value. Each dot is one contract, coloured by who bought it.
CouncilsHousing associationsNHS and healthSchools and collegesOther public bodies
| Rank | Contractor | Contracts won, by buyer | Contracts | Value won | Buyers | Share |
|---|---|---|---|---|---|---|
| 1 | Matrix Booking London · SME · See every contract | 20 | £2m | 18 | ||
| 2 | Hubstar Systems Limited London · SME · See every contract | 8 | £4.7m | 8 | ||
| 3 | Eptura London · SME · See every contract | 7 | £450k | 6 | ||
| 4 | Cloudbooking East of England · SME · See every contract | 6 | £320k | 6 | ||
| 5 | Softcat North West · See every contract | 3 | £639k | 3 | ||
| 6joint | Essential Computing West Midlands · SME · See every contract | 2 | £297k | 2 | ||
| 6joint | NHS Midlands & Lancashire CSU South West · See every contract | 2 | £33k | 1 | ||
| 8joint | Advania North West · See every contract | 1 | £800k | 1 | ||
| 8joint | AVMI London · See every contract | 1 | £150k | 1 | ||
| 8joint | MRI Software SME · See every contract | 1 | £117k | 1 |
9 more desk booking software contractors ranked. See the full ranking →
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Who buys
53 buyers awarded desk booking software contracts
Contracts with a published value in the last 24 months, from the type of buyer to the size of the contract.
7 buyers bought desk booking software more than once in the last 24 months
Each dot is a buyer, by how many desk booking software contracts it awarded in the last 24 months.
See who they are and when they usually buy →
Few and big, or many and small
Each dot is a buyer: how many desk booking software contracts it awarded against what they were worth. The busiest and biggest are named.
CouncilsHousing associationsNHS and healthSchools and collegesOther public bodies
Top buyers by contracts awarded
| Rank | Buyer | Contracts | Value |
|---|---|---|---|
| 1 | Ofcom | 3 | £362k |
| 2 | Somerset NHS Foundation Trust | 3 | £49k |
| 3 | BiP Solutions | 2 | £461k |
| 4 | UK Research and Innovation (UKRI) | 2 | £67k |
| 5 | London Metropolitan University | 2 | £52k |
| 6 | GENOMICS ENGLAND LIMITED | 2 | £36k |
| 7 | Isle of Wight Council | 2 | £32k |
| 8 | Home Office | 1 | £3.6m |
| 9 | Lancashire County Council | 1 | £800k |
| 10 | The Pensions Regulator | 1 | £280k |
Prices
Half of desk booking software contracts are worth less than £44k
Every contract with a published value, on a log scale, coloured by who bought it.
CouncilsHousing associationsNHS and healthSchools and collegesOther public bodies
The 10 biggest contracts hold 70% of the money
Coloured by who bought it.
- Home OfficeHubstar Systems Limited · 23 Dec 2025
- Lancashire County CouncilAdvania · 8 Sep 2025
- Government Commercial AgencyMatrix Booking · 29 Jan 2026
- BiP SolutionsHubstar Systems Limited · 12 Dec 2025
- OfcomMatrix Booking · 28 Nov 2025
- The Pensions RegulatorHubstar Systems Limited · 1 Jul 2025
- Sussex Partnership NHS Foundation TrustSoftcat · 27 Aug 2025
- Coventry & Warwickshire Partnership NHS Foundation TrustEssential Computing · 15 Sep 2026
- NPL Management LimitedEptura · 1 Mar 2025
- Staffordshire County CouncilMatrix Booking · 19 May 2025
Where and when
London awards the most desk booking software contracts. December and March are the busiest months.
Contracts by region and by month awarded. Click a region to filter the page.
FewerMore contracts
See the regions as a table
| Region | Contracts | Value |
|---|---|---|
| London | 16 | £2.1m |
| South West | 8 | £336k |
| West Midlands | 6 | £773k |
| East of England | 5 | £216k |
| South East | 5 | £390k |
| North West | 3 | £1m |
| North East | 2 | £48k |
| East Midlands | 1 | £151k |
| Scotland | 1 | £79k |
| Yorkshire and the Humber | 0 | Not published |
| Wales | 0 | Not published |
| Northern Ireland | 0 | Not published |
Often bought with desk booking software
Related services
Key findings
- 70%
of the money is in the 10 biggest desk booking software contracts.
Of 61 contracts with a published value. - 62%
of desk booking software contracts are won by SMEs.
As recorded by the buyer, on 60 award notices. - 34%
of desk booking software contracts are awarded in December and March.
21 of 62 contracts.
Questions
How many desk booking software contracts does the UK public sector award?
62 in the 24 months to 12 October 2026, from 53 public buyers.
How much is a typical public sector desk booking software contract worth?
The median is £44k, and 89% are worth less than £250k.
Who wins the most public sector desk booking software contracts?
Matrix Booking won the most (20). Hubstar Systems Limited won the most by value (£4.7m).
What is included
Software, sometimes with panels or sensors, that lets staff book desks and meeting rooms in hybrid workplaces and reports on how the space is used.
- Desk and meeting room booking software (Matrix Booking and similar)
- Hybrid working room and desk booking
- Room booking with workspace utilisation reporting
What is not included
- Occupancy sensors and space analytics bought on their own -> it.data.footfall-and-space-occupancy-analytics
- Public booking of halls, pitches and activities -> it.ent.online-booking-and-appointments
- Meeting room AV -> it.av.room-av-systems
- CAFM -> it.estates.cafm-asset-maintenance